Conference Services Manager

Compensation Type : Yearly Highgate Hotels :

Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America.

With a 30-year track record as an innovator in the hospitality industry, this forward-thinking company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate continues to demonstrate success in developing a diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts, featuring contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value.

With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is a trusted partner for top ownership groups and major hotel brands.  www.highgate.com

Location :

Located on the seam of Belltown and the retail core, the 97-room Kimpton Palladian Hotel is within walking distance of landmarks like Pike Place Market, the waterfront, and Seattle’s best new restaurants, live music venues, cafés, and boutiques. When you’re not exploring, your home base is a 1910 landmark reinvented in a masculine-chic style with luxe amenities, edgy design elements, and contemporary furnishings that reflect Belltown’s hip heritage. You’ll also find a heralded seafood restaurant in Shaker + Spear, a speakeasy-style social lounge called Pennyroyal, and a lobby you won’t soon forget. The Palladian beckons today’s tech titans and tastemakers.

Overview :

The Conference Services Manager is responsible for servicing catered & group events after it is booked. This is achieved through establishing and building strong client relationships; planning all event catering and operations; maintaining service and regular contact during the program; subsequent client follow up, billing and financial closure. The Conference Services Manager serves as the property liaison between client and operating departments to ensure a successful meeting and to generate repeat business. Is also responsible for coordinating and supervising assigned group business after it is booked by the sales department, and through completion of the event or function, while maintaining profitable operations and high-quality products and service levels. He / she is expected to market ideas to upsell existing business; Additional ongoing responsibilities include close management of reporting, including regular participation in catering budgeting and forecasting. He / she is expected to foster relationships and market ideas to promote new and repeat business.

Salary $81,000.00- 85,000.00 annually

In addition to  travel discounts at our hotels, Highgate offers competitive benefits, including three pricing tiers of medical coverage as well as Dental and Vision to full-time associates. Retirement 401k Program is open to both full-time and part- time staff who qualify.

Applications will be accepted between 10 / 23 / 25- 11 / 6 / 25

Responsibilities :

• Perform job responsibilities in accordance with organizational standards.
• Cultivate client partnerships and ensure that all details are communicated and executed for a successful and enjoyable experience for all involved.
• Regularly contact existing accounts based on the tracing frequencies of the Account Coverage Program.
• Actively sell guest rooms and food & beverage where applicable to small groups as assigned, ensuring monthly and quarter goals are met
• Initiate and follow up on leads, as assigned.
• Use your property’s computerized sales management system to manage the hotel’s business, including (but not limited to) generating reports, entering business, blocking space, building accounts, and logging activities.
• Conduct a professional, thorough site inspection of the hotel with clients, exhibiting key features and benefits of the property.
• Professionally represent the hotel by participating in client and industry functions as appropriate.
• Review sales contracts as well as other key details such as room blocks, cut-off date, deposit schedule, payment information, special concessions and attrition clauses and validate with clients.
• Monitor and enforce specific deadline dates related to group rooms cut–off, deposit schedule, BEO requirements and function guarantees.
• Ensure proper invoicing, billing and payment procedures are followed
• Create and distribute group resumes, communicate any changes to appropriate departments and people in a timely manner.
• Recommend enhancements and or upgrades to maximize revenue.
• Participate in weekly Sales Meeting, Operations Meeting, BEO Meeting and any other required meetings relevant to role.
• Prepare Proposals and / or contracts to advise prospective guests primarily of guest room, hotel and meeting or space (as appropriate) and rate availability. Calculate and quote prices within guidelines for the same.
• Obtain rooming list details and validate reservations ahead of arrival.
• Assist in the preparation of required reports (i.e. monthly projections, pace and performance reports, etc.) in a timely manner.
• Operate the Sales Department within established sales expense budget.
• Develop a complete knowledge of company sales policies and SOPs and ensure knowledge of and adherence to those policies by the sales team.
• Maintain a Passion & Drive to outperform the competition.
• Attend all department and hotel meetings as necessary.
• Follow Standard Operating Procedures (SOPs) as outlined.
• Perform any other job duties as assigned

Qualifications :