Office Manager

Job Description

Job Description

Office Administrator

Coral Gables, Florida

Able to work a flexible schedule. Can start as early as 8 : 30am but flexible to work till 7pm

Starting $65,000

We are seeking a highly organized and proactive Office Administrator to oversee the day-to-day operations of our office. This role is essential to maintaining a smooth and efficient workplace, handling everything from vendor management and utility payments to payroll and bookkeeping. The ideal candidate is detail-oriented, resourceful, and comfortable working independently in a fast-paced environment.

Key Responsibilities

Manage all office purchases, supplies, and vendor relationships

Oversee payments for utilities, office phone, fax line, internet, and other recurring services

Maintain organized records of office expenses and contracts

Ensure the office environment is well-maintained and fully functional

Process payroll using QuickBooks, ensuring accuracy and timeliness

Maintain employee records and handle payroll-related inquiries

Perform routine bookkeeping tasks including accounts payable / receivable, bank reconciliations, and expense tracking

Prepare financial reports and assist with budgeting as needed

Serve as the point of contact for internal staff and external vendors

Support leadership with administrative tasks and special projects

Assist with onboarding new employees and maintaining HR documentation

Qualifications

Proven experience as an Office Administrator, Bookkeeper, or similar role

Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, Outlook)

Strong understanding of basic accounting principles

Excellent organizational and time-management skills

Ability to handle sensitive information with discretion

Strong communication and problem-solving abilities

Education & Experience

Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field preferred but not required

Minimum 3 years of relevant experience

Excellent English communication skills

CAREERXCHANGE, Inc is an EOE. Please visit our website at www.careerxchange.com to view other open positions.

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