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Purchasing Coordinator

Purchasing Coordinator

Evosite Control RoomsHouston, TX, United States
2 days ago
Job type
  • Full-time
Job description

Primary Role

The Purchasing Coordinator is responsible for managing day-to-day procurement activities, including sourcing materials and services, maintaining vendor relationships, and ensuring a consistent flow of supplies to support organizational needs.

Key Responsibilities

  • Procure required products or services within the organization and obtain price quotes when applicable.
  • Prepare and issue purchase orders; track and confirm receipt of orders.
  • Coordinate with suppliers to ensure timely and accurate delivery; expedite and resolve issues as needed.
  • Identify and research prospective suppliers.
  • Prepare and evaluate Requests for Proposals (RFP).
  • Review of proposals and negotiate pricing and terms.
  • Monitor supplier performance and ensure timely delivery of all products.
  • Design and maintain supplier performance reports; address and resolve issues proactively.
  • Review purchase requests for proper coding and authorization; expedite orders when necessary.
  • Identify, research, and resolve back-order discrepancies; source alternatives to prevent shortages.
  • Maintain and update the Supplier Data Base

Other Duties Include

  • Assist in generating client proposals.
  • Support fulfillment of client pre-qualification requirements.
  • Answer incoming calls and provide assistance as needed.

    • Relationships

  • Collaborate with internal teams and external suppliers to ensure smooth procurement processes.

    • Goals

  • Commitment to contribute to the growth and continuous improvement of interpersonal and interdepartmental relationships within Evosite.

    • Qualifications

  • Project Management skills.
  • Supply Chain designations (SCMP / CPP / Other)
  • Advanced PC knowledge; SQL / VBA, ERP systems (eg SAP / Axapta)
  • Strong understanding of Strategic Sourcing and best-practice procurement tools.
  • Familiarity with manufacturing environments preferred custom manufacturing is considered an asset.

    • Education / Experience

  • Associate degree or equivalent from a two-year college or technical school; OR
  • Six months to one year of related experience / training; OR
  • Equivalent combination of education and experience.

    • Competencies Required

  • Communication : Clear verbal and written communication; active listening; appropriate methods for sharing information.
  • Customer Service : Handles challenging situations professionally; responds promptly; seeks feedback; meets commitments.
  • Dependability : Follows instructions; takes responsibility; meets deadlines; communicates alternate plans when necessary.
  • Planning & Organizing : Prioritizes tasks; manages time effectively; sets realistic goals and action plans.
  • Quality : Ensures accuracy; seeks continuous improvement; applies feedback; monitors own work.
  • Technology Use : Demonstrates required technical skills; adapts to new tools; troubleshoots issues; leverages technology for productivity.

    • Personal Attributes

  • Positive attitude
  • Team-oriented
  • Strong attention to detail
  • Excellent written and verbal communication
  • Negotiation skills considered an asset

    • Desired Behaviors

  • Make fact-based decisions having done the hard work of obtaining actual data
  • Drive continuous improvement through personal initiative and innovation
  • Learn from failures in a positive / structured way… focusing on process and other improvements going forward
  • Achieve results by consistently meeting our commitments
  • Focus on what’s important to our customers (internal or external)
  • Develop a culture of celebrating our successes… customer wins, improvements and demonstrated good behavior
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    Coordinator Purchasing • Houston, TX, United States