Accounting Specialist

Job Title : Accounting Specialist

Department : Accounting

Category : Non-Exempt, Full-Time Employee

Location : Torrance, CA (Onsite)

Work Hours : 9a - 6p

Reports to : Accounting Manager

Summary :

The Accounting Specialist / Associate will play a key role in ensuring the accuracy and efficiency of the accounting operations. You will be responsible for maintaining accurate financial records, supporting daily accounting operations, and ensuring smooth financial processes.

Responsibilities :

• Collaborate with the accounting team on daily tasks and workflow.
• Examine and accurately post accounts payable invoices and receipts.
• Prepare and execute scheduled payments (ACH, credit cards, e-checks), ensuring proper documentation.
• Track departmental expenditures against budgets and maintain comparison reports.
• Generate and issue sales invoices precisely and on time.
• Support the receipt and application of incoming payments, including working with collections when needed.
• Accurately record and reconcile eCommerce sales (e.g., Amazon) and deductions, maintaining inventory records.
• Manage incoming physical mail for timely distribution within the accounting department.
• Review and verify customer and vendor profiles in the accounting system, applying updates.
• Serve as a key contact, communicating with other departments and external parties to resolve discrepancies and inquiries.
• Analyze financial statements (e.g., aged payables / receivables), identifying and reporting issues to Management.
• Maintain organized accounting documentation, including commission agreements and lease contracts.
• Participate in auditing physical inventory counts for products, materials, and assets.
• Maintain an up-to-date asset list and generate tags for new assets.
• Actively participate in month-end close procedures and reporting, including reconciliations, accruals, and in-transit entries.
• Provide comprehensive support to other accounting department members.
• Undertake other projects and duties as assigned by the finance department.

Qualifications :

Core Competencies and Soft Skills

Preferred (but not required)

The base pay range above represents the low and high end of the base compensation range we reasonably expect to pay for this position. Actual base compensation will vary and may be above or below the range based on various factors including, but not limited to, geographic location, actual experience, and job performance. This job posting is not a promise of any specific pay for any specific employee.

The range listed is just one component of the total compensation package for our employees. Based on the details of your position, we provide a variety of benefits to our employees, including medical, dental, and vision plans, pre-tax savings plans, pre-tax parking and commuter plans, supplemental health and welfare plans, a retirement savings plan, an employee assistance program, pet insurance, and paid holidays. Other rewards may include short-term incentives and paid time off.

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About Staffmark

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