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Executive Administrative Assistant

Executive Administrative Assistant

Confidential Single Family OfficeIrvine, CA, United States
30+ days ago
Job type
  • Full-time
Job description

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

  • Conference logistics, event planning, etc.
  • Vendor management.
  • Running errands.
  • Work closely with Chief of Staff at Family Office to keep them informed of upcoming commitments and follow up as necessary.
  • Uphold a high level of discretion and confidentiality.
  • High responsive required.
  • Assist on Special Projects as needed, including research.
  • 25% travel.
  • This person will assist the Secretary and Chief of Staff.

Qualifications

  • Bilingual in English and Chinese.
  • Bachelor’s Degree.
  • 3+ years coordinator or executive / personal assistant experience is required.
  • High responsive required.
  • Experienced in CRM or other data management systems.
  • Excellent verbal and written communication skills.
  • Highly skilled in solving problems.
  • A service-oriented mindset.
  • An expert in Microsoft Office products.