Executive Assistant, Healthcare

Job Description

Job Description

About Us

Modena Health ("MH") and Modena Allergy & Asthma ("MAA") are leading and rapidly growing medical practices specializing in allergy, asthma, and immunology care, with clinics across Southern California and Arizona—and ambitious plans for national expansion. We are physician-led, hospitality-focused, and technology-enabled, committed to transforming allergy care while advancing clinical research and expanding access to cutting-edge medicine.

Known for our high standard of excellence, we provide compassionate, patient-centered care for both pediatric and adult patients. Our model combines hospitality-driven service with innovative technology solutions that streamline operations, improve clinical outcomes, and enhance the experience for both patients and providers.

At Modena, we aim to hire great people, treat them well, and help them find meaning and purpose in our mission. Our dedicated team values collaboration, positivity, and growth while striving to improve lives through expert diagnosis, treatment, and research. We are looking for high-energy, kind, and collaborative individuals eager to grow personally and professionally while making a meaningful impact in the lives of others.

Position Summary

We are currently seeking an organized, strategic and experienced Executive Assistant to provide administrative and clerical support to the executive team. The role serves as a liaison between the executives and internal / external stakeholders, managing executive calendars, coordinating meetings and overseeing comprehensive travel and event planning and other logistical and administrative needs of the team. The right candidate will thrive in a fast-paced environment, balance competing priorities with professionalism, and proactively support the leadership team to achieve organizational goals. This individual may also be responsible for supporting efforts related to clinic expansion and growth of the practice throughout the greater San Diego area and beyond. This is a unique opportunity to work closely with high-level clinical and operational leaders, contribute directly to the efficiency of a growing healthcare organization, and play a key role in driving our continued success. This role is exempt (salary) and full-time, working 40 hours per week, Monday through Friday.

Key Responsibilities

• Executive Administrative Support :

Provide comprehensive administrative and organizational support to the executive team consisting of CEO, VP of Operations, and VP of Growth

Provide back-up support to clinic coordination and assist Practice Managers with facility and operational needs including provider PTO coverage coordination.

Provide administrative support for strategic initiatives, including new clinic launches, acquisitions and expansion projects.

Evaluate and recommend new software tools and digital solutions.

Support internal communications (company-wide memos, newsletters, or leadership updates).

Allocate time blocks appropriately for scheduling patients, internal company connects and other operational meetings.

Qualifications & Requirements

Associate degree required; Bachelor's degree preferred.

Minimum of 2 years of experience supporting C-Suite executives.

Strong proficiency in office software (e.g., Microsoft Office) and communication platforms.

Compensation

The annual salary range for this position is $65,000-80,000 / year. The actual compensation for this role will be determined by a variety of factors, including but not limited to the candidate's skills, education, and experience.

Physical Requirements

Ability to stand, walk, and move throughout the clinic, if applicable, for extended periods; occasionally lift objects up to 25 lbs., bend, stoop, or reach as needed. Frequent use of hands and fingers for patient care and equipment operation. Must have normal (or corrected) vision and hearing and be able to respond quickly in a fast-paced clinical environment, if applicable.

What We Offer

In addition, we offer paid time Off (PTO), sick time, floating holiday and holiday pay

If this role excites you, please submit your resume and a cover letter outlining your relevant experience and why you're passionate about joining our team. We look forward to hearing from enthusiastic candidates ready to drive our success!

California Consumer Privacy Act (CCPA) Notice

Modena Health ("MH") and Modena Allergy & Asthma ("MAA") complies with the California Consumer Privacy Act ("CCPA"). Personal information provided in the job application process will be collected, used, and retained in accordance with applicable privacy laws. Candidates may request additional information regarding the categories of personal information collected and the purposes for which it is used during the hiring process.