Talent.com
Deputy of Register and Recorder

Deputy of Register and Recorder

County of ClarionShippenville, PA, US
30+ days ago
Job type
  • Full-time
Job description

Job Description

Job Description

OVERALL OBJECTIVE OF JOB

This is specialized clerical work serving as Assistant Deputy to the County Register and Recorder. Work involves responsibility for receiving, recording, and processing deeds and mortgages, and maintaining office records. Work includes public contact in accomplishing assignments and effective public relations.

Work is performed under general supervision. Assignments are varied in nature and are carried out in accordance with standard clerical practices, procedures, and precedents, general work instructions, and any applicable legal standards or regulations.

ESSENTIAL FUNCTIONS OF JOB

  • Working at the counter and communicating and helping the public.
  • Performs public contact work in gathering information, resolving complaints, and providing information.
  • Scanning and proofreading documents.
  • Taking and issuing marriage licenses.
  • Accepting and clocking deeds, etc.
  • Recording military discharges.
  • Operating basic office equipment (copier, reader-printer, imaging, and computer systems).
  • Log and mail instruments to proper place.
  • Answer mail (i.e. genealogy requests, copies of marriages, discharges, deeds, etc).
  • Expertise in the records available in the office to help the general public examine records.
  • Balance and close a day’s receipts.
  • Make certification of records.
  • Have general knowledge of county government and services for referral.
  • Answer phone, takes messages, do limited mortgage searches.
  • Typing and computer data entry.
  • Preparing and filing monthly reports.
  • Accepting and probating estates.
  • File, index, maintain, and retrieve records as needed.
  • Work cooperatively with county departments.
  • Compiles reports and gathers information as needed.
  • Utilizes computer programs including Microsoft Office programs and other office equipment as needed.
  • Recording and processing of E-filed documents.
  • Work with Court Staff in the processing and maintenance of adoption and guardianship documents.

OTHER DUTIES OF JOB

  • Assists in answering phone and performing other duties within office as necessary.
  • Attends meetings and / or training as required.
  • Performs all other duties as required.

    • SUPERVISION RECEIVED

    Reports directly to the Chief Deputy Register and Recorder. Receives some but minimal supervision on day-to-day tasks and jobs.

    SUPERVISION GIVEN

    None

    WORKING CONDITIONS

  • The work environment characteristics described herein are representative of those employee encounters while performing the essential functions of the position.
  • Works indoors in adequate workspace, lighting, temperature, and ventilation.
  • Works with average indoor exposure to noise, stress, and disruptions.
  • Occasionally deals with angry or disruptive individuals.
  • Normal indoor exposure to dust / dirt.
  • Travels periodically to perform essential job duties.

    • PHYSICAL AND MENTAL CONDITIONS

  • Must possess the ability to do light work with occasional lifting / carrying of objects up to 10 pounds.
  • Must be able to pay close attention to details and concentrate on work.
  • Must be able to sit or stand for long periods throughout the workday, with intermittent periods of walking, bending, twisting, and reaching necessary to carry out duties of job.
  • Must be able to cope with physical and mental stress of the position.
  • Must possess ability to record, convey and present information, explain procedures, and follow Must be able to travel to County buildings, as well as meetings and conferences as required.
  • instructions.
  • Dexterity requirements range from simple to coordinated movements of fingers / hands; feet / legs; torso necessary to carry out duties of job.

    • QUALIFICATIONS

  • High School Diploma or equivalent required.
  • Two years of clerical experience in record keeping activities, one year of which shall have included the recording, indexing, and processing of legal documentation of record. Any equivalent combination of acceptable education and experience.
  • Valid Pennsylvania driver’s license.

    • CLEARANCES

  • Must have acceptable results on all criminal background checks including Act 34 PA State Police Criminal History, Act 151 PA Child Abuse, Drivers Background Check, and FBI clearances.

    • KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

  • Must be able to speak and understand the English language in an understandable manner in order to carry out essential job duties.
  • Must possess ability to understand and follow complex oral and written instructions and to use sound judgement.
  • Must possess ability to pay attention to detail, accuracy, and concentration of work.
  • Must possess ability to ensure confidentiality with sensitive case materials and records.
  • Must possess good communication and interpersonal skills.
  • Must possess the ability to function independently.
  • Must possess working knowledge of pertinent legal terminology to file all civil, criminal documents, i.e., motions, petitions, and orders etc. in the proper sequence.
  • Must have the ability to operate all office equipment including computer, scanner, photocopier, telephone, printer, and fax machine.
  • Must have the ability to type routine correspondence in a timely manner.
  • Must possess ability to maintain records and prepare reports in a timely and accurate manner.
  • Must possess organizational skills and be able to multitask while maintaining a neat and orderly work area.
  • Must possess ability to establish and maintain effective working relations with clients, associates, court personnel, attorneys, co-workers, and the general public.
  • Must be willing to travel as needed.
  • Must possess the technical knowledge and skills to operate computer hardware / software systems and be capable of learning new software systems and hardware quickly.
  • Must have general knowledge of county government and services for referral.
  • Must have basic working knowledge of Microsoft Word and Excel.
    • Create a job alert for this search

    Register • Shippenville, PA, US

    Related jobs
    • Promoted
    Border Patrol Agent - Experienced (GL9 / GS11)

    Border Patrol Agent - Experienced (GL9 / GS11)

    U.S. Customs and Border ProtectionSligo, PA, United States
    Full-time
    Check out these higher-salaried federal law enforcement opportunities with the U.Your current or prior law enforcement experience may qualify you for this career opportunity with the nation's premi...Show moreLast updated: 30+ days ago
    • Promoted
    Customs and Border Protection Officer

    Customs and Border Protection Officer

    U.S. Customs and Border ProtectionOak Ridge, Pennsylvania, US
    Full-time +1
    Customs and Border Protection (CBP) offers those interested in a career in law enforcement an exceptional opportunity to work with an elite team of highly trained professionals whose camaraderie, p...Show moreLast updated: 23 days ago
    • Promoted
    Border Patrol Agent - Entry Level

    Border Patrol Agent - Entry Level

    Customs and Border ProtectionCowansville, Pennsylvania, US
    Full-time
    Border Patrol Agent (BPA) GL-5 / 7 grade levels IMPORTANT NOTICE : Duty assignments available at the time of offer may include the Southwest Border, including prioritized locations.Ensure you read the...Show moreLast updated: 30+ days ago
    • Promoted
    Medical Director

    Medical Director

    WellpathMarienville, PA, US
    Full-time
    As a Medical Director, you will play a pivotal role in ensuring strict adherence to company and institutional security regulations, while diligently providing essential documentation of medical ser...Show moreLast updated: 30+ days ago
    • Promoted
    Remote AI Task Reviewer – Flexible Hours, No Experience Needed

    Remote AI Task Reviewer – Flexible Hours, No Experience Needed

    RLDGSligo, Pennsylvania, United States
    Remote
    Full-time
    Join our distributed team as a Remote AI Task Reviewer and help improve AI systems by completing short, style online tasks. This is an easy-to-learn role with full training and ongoing support.No pr...Show moreLast updated: 30+ days ago
    • Promoted
    Food Delivery Driver

    Food Delivery Driver

    Uber eatsTempleton, PA, United States
    Full-time +1
    Delivering with Uber is an alternative to a part-time or full-time job and can get you earning cash quickly.Delivering with Uber allows you to earn quick cash while maintaining the flexibility your...Show moreLast updated: 1 day ago
    • Promoted
    Deliver with Uber on your schedule

    Deliver with Uber on your schedule

    Uber eatsTempleton, PA, United States
    Full-time +1
    Delivering with Uber is an alternative to a part-time or full-time job and can get you earning cash quickly.Delivering with Uber allows you to earn quick cash while maintaining the flexibility your...Show moreLast updated: 1 day ago
    • Promoted
    Mortgage Loan Officer

    Mortgage Loan Officer

    Farmers National Bank of CanfieldClarion, PA, United States
    Full-time
    The primary purpose of this role is to source, qualify and originate 1-4 family, mortgage loans.While conducting this work the Loan Consultant will also be required to discover and refer cross-sell...Show moreLast updated: 30+ days ago
    • Promoted
    Class A CDL Drivers - Home Daily

    Class A CDL Drivers - Home Daily

    Smith TransportTitusville, PA
    Full-time
    Call Smith Today at (855) 396-7493.Shift begins each day at 1700 .Click Here to View our Video and Learn More about Smith Transport. Call Smith Today at (855) 396-7493.Show moreLast updated: 30+ days ago
    • Promoted
    United States Customs and Border Protection Officer

    United States Customs and Border Protection Officer

    U.S. Customs and Border ProtectionOak Ridge, Pennsylvania, US
    Full-time +1
    Customs and Border Protection (CBP) offers those interested in a career in law enforcement an exceptional opportunity to work with an elite team of highly trained professionals whose camaraderie, p...Show moreLast updated: 2 days ago
    • Promoted
    Registered Nurse (RN) - Manager - $32 per hour

    Registered Nurse (RN) - Manager - $32 per hour

    Junxion Med Staffing QIA PermJames City, PA, United States
    Full-time +1
    Junxion Med Staffing QIA Perm is seeking a Registered Nurse (RN) Manager for a nursing job in James City, Pennsylvania.Job Description & Requirements. Junxion Med Staffing QIA Perm Job ID #1268301.A...Show moreLast updated: 30+ days ago
    • Promoted
    Delivery Driver - Uber Eats

    Delivery Driver - Uber Eats

    Uber eatsTempleton, PA, United States
    Full-time +1
    Delivering with Uber is an alternative to a part-time or full-time job and can get you earning cash quickly.Delivering with Uber allows you to earn quick cash while maintaining the flexibility your...Show moreLast updated: 1 day ago
    • Promoted
    • New!
    Truck Driver

    Truck Driver

    TMC Transportation IncCenterville, PA, US
    Full-time
    YOUR DESTINATION AT TMC : EXCELLENCEPROUD TO BE EMPLOYEE-OWNED.Up to $5,000 Sign-On Bonus for Experienced Class A Drivers!. New Drivers earn up to $100,000 per year.Home Every WeekendRegional Runs.La...Show moreLast updated: 9 hours ago
    • Promoted
    Senior Cost Accountant

    Senior Cost Accountant

    JobotTitusville, PA, US
    Permanent
    Career Growth | 401K Match | Work for an organization that's been around since 1943!!.This Jobot Job is hosted by : Caitlin Pohl. Are you a fit? Easy Apply now by clicking the "Apply Now" button and ...Show moreLast updated: 13 days ago
    • Promoted
    Flexible Schedule - Deliver with Uber Eats

    Flexible Schedule - Deliver with Uber Eats

    Uber eatsChicora, PA, United States
    Full-time +1
    Delivering with Uber is an alternative to a part-time or full-time job and can get you earning cash quickly.Delivering with Uber allows you to earn quick cash while maintaining the flexibility your...Show moreLast updated: 1 day ago
    • Promoted
    U.S. Customs and Border Protection Officer

    U.S. Customs and Border Protection Officer

    U.S. Customs and Border ProtectionMarienville, Pennsylvania, US
    Full-time +1
    Customs and Border Protection (CBP) offers those interested in a career in law enforcement an exceptional opportunity to work with an elite team of highly trained professionals whose camaraderie, p...Show moreLast updated: 2 days ago
    • Promoted
    Titusville Store - Donation Attendant

    Titusville Store - Donation Attendant

    Goodwill Industries of Northeast Ohio and Northwest PennsylvaniaTitusville, PA, US
    Full-time
    Be the forward-facing representative of the organization for all donors.Create a positive experience for all donors by providing world class customer service. Move product from donation center to ne...Show moreLast updated: 3 days ago
    • Promoted
    Certified Registered Nurse Anesthetist (CRNA)

    Certified Registered Nurse Anesthetist (CRNA)

    ICON Medical NetworkSeneca, Pennsylvania, United States
    Permanent
    LOCUM CRNA in Seneca, Pennsylvania Job ID : 135458.Number of Beds : 9 anesthesia rooms.Supervision : Anesthesiologists supervise CRNAs. CRNA to Anesthesiologist Ratio : 4 to 1.Certification : AANA Counci...Show moreLast updated: 5 days ago