Administrative Assistant

Administrative Assistant

We are looking for a talented and experienced Administrative Assistant to provide high-level support to two Vice Presidents in a dynamic and fast-paced environment. This Contract-to-permanent position offers an excellent opportunity for a detail-oriented individual to showcase exceptional organizational skills and adaptability, while managing diverse priorities and contributing to key projects. The ideal candidate will thrive in a role that requires both proactive problem-solving and the ability to handle tasks with precision and professionalism.

Responsibilities :

Coordinate and manage the schedules of two Vice Presidents, ensuring smooth calendar management and efficient planning of meetings and events.

Oversee administrative support for complex projects, including tasks related to school accreditation processes, ensuring deadlines and deliverables are met.

Provide advanced administrative assistance by organizing and prioritizing tasks to support the goals of senior leadership.

Utilize Salesforce for data entry, tracking, and reporting as needed, while maintaining accuracy and attention to detail.

Facilitate communication and collaboration between the VPs and other departments, adapting to their distinct work styles.

Handle inbound calls, respond to inquiries, and manage receptionist duties with professionalism and efficiency.

Perform data entry and maintain accurate records to support administrative operations.

Ensure the preparation and delivery of high-quality documents, presentations, and reports using Microsoft Office Suite.

Identify opportunities for process improvement and implement solutions to enhance organizational effectiveness.

Requirements :

Previous experience as an Executive Assistant, Senior Administrative Assistant, or in a similar role providing support to senior leadership.

Demonstrated ability to manage long-term projects, such as school accreditation or similar initiatives.

Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

Familiarity with Salesforce or similar CRM tools is highly desirable.

Exceptional organizational skills, with the ability to handle multiple priorities and meet deadlines.

Excellent verbal and written communication skills, ensuring clarity and professionalism in interactions.

Ability to adapt to contrasting work styles and effectively support two leaders with differing approaches.

Associate's or Bachelor's degree preferred, along with a minimum of 3 years of experience in higher-level administrative roles.