Administrative Associate for AVP / Directors

Posting Number : S14253P

Working Title :

Administrative Associate for AVP / Directors

Department :

F&A-University Architects

About the University of Georgia :

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https : / / www.uga.edu / ) . The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College / Unit / Department :

The Office of University Architects (OUA) is responsible for the development and management of the campus master plan, including transportation planning, historic preservation planning, environmental planning, and precinct planning; the development and management of campus site design and architectural standards; GIS management of existing conditions; and the coordination and project management of major capital projects for all of the UGA campuses across the state.

College / Unit / Department website :

https : / / www.architects.uga.edu /

Posting Type : External

Retirement Plan : TRS or ORP

Employment Type : Employee

Benefits Eligibility :

Benefits Eligible

Full / Part time : Full Time

Additional Schedule Information :

Monday – Friday, 8 am – 5 pm. On a rare occasion, working outside of these hours may be needed to meet project deadlines.

Advertised Salary : $38,000-$45,000

Posting Date : 10 / 10 / 2025

Open until filled : Yes

Proposed Starting Date :

11 / 10 / 2025

Location of Vacancy :

Athens Area

EEO Policy Statement :

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu ).

USG Core Values Statement :

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https : / / www.usg.edu / policymanual / section8 / C224 / #p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https : / / www.usg.edu / policymanual / section6 / C2653 .

Classification Title :

Administrative Assistant I

FLSA : Non-Exempt

FTE : 1.00

Minimum Qualifications :

High school diploma or equivalent

Preferred Qualifications :

Education in and / or experience providing support for project management especially related to construction and / or renovation projects.

Position Summary :

This position works under very limited supervision and is responsible for scheduling meetings, clerical / administrative support, office operational tasks, and preparing presentations. Work involves maintaining confidentiality of information and use of discretion effectively. The individual will provide various professional administrative support for the Office of University Architects (OUA) Associate Vice President, OUA Directors, the Assistant Vice President for F&A / Director of Space Planning and Management, and Executive Director of UGA Real Estate Foundation.

Knowledge, Skills, Abilities and / or Competencies :

• Professional experience in an office setting.
• Excellent oral and written communication skills and the ability to deal effectively and professionally with a variety of persons at all levels of management within and external to a university environment.
• Proven ability to communicate professionally and effectively across multiple platforms, including emails, memos, letters, and presentations.
• Excellent organizational abilities and be able to work effectively in a fast-paced environment.
• Proven ability to multi-task and manage multiple deadlines.
• Ability to provide solutions.
• Highly proficient in Microsoft Office Suite, which includes Word, Excel, PowerPoint and Outlook.
• Skills in managing multi-calendar scheduling using available scheduling applications / tools.
• Collaboration skills.
• Professional and welcoming demeanor.
• Excellent customer service and hospitality skills.
• Ability to make sound decisions regarding deadlines.
• Ability to handle confidential material.
• Ability to thoroughly learn and operate new database systems.
• Organize and establish priorities.

Physical Demands :

Is driving a responsibility of this position? :

Yes

Is this a Position of Trust? :

No

Does this position have operation, access, or control of financial resources? :

No

Does this position require a P-Card? :

No

Is having a P-Card an essential function of this position? :

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? :

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) :

No

Credit and P-Card policy :

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy :

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties / Responsibilities :

Administrative Duties :

Percentage of time : 30

Duties / Responsibilities :

Administrative Support for AVP, Sr. Director and Directors :

Percentage of time : 30

Duties / Responsibilities :

Electronic Support :

Percentage of time : 30

Duties / Responsibilities :

Office Scheduling :

Percentage of time : 30

Duties / Responsibilities :

Real Estate Foundation :

Percentage of time : 30

Contact Details :

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name :

Evie Trimble

Recruitment Contact Email :

evie @uga.edu