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Librarian Archivist Assistant 2 Job at Tennessee Secretary of State in Nashville

Librarian Archivist Assistant 2 Job at Tennessee Secretary of State in Nashville

MediabistroNashville, TN, United States
30+ days ago
Job type
  • Full-time
  • Part-time
Job description

Tennessee Department of State

Tennessee State Library and Archives

Librarian / Archivist Assistant 2

Tennessee Department of State

Tennessee State Library and Archives

Mission : The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment.

Librarian Archivist Assistant 2 Supervisor : Archivist III - Supervisor of Microfilm and Manuscripts

Duties / Responsibilities :

  • Demonstrates strong interpersonal skills as a representative of the State Library & Archives and its collections and policies to the public.
  • Performs general reference services such as greeting the public, handling routine history and genealogy inquiries, and suggesting research strategies to patrons – in person, by email, online, and over the telephone.
  • Provides reference assistance with online institutional resources, such as the Tennessee Electronic Library (TEL), Ancestry, FamilySearch, Fold3, HeritageQuest, ProQuest Historical Newspapers, and related content; keeps current with new databases added and navigational changes within TEL.
  • Retrieves and files materials.
  • Staff a Public Service desk in the Reading Room, including a minimum of one Saturday per month.
  • Collaborates with staff on various project assignments, including data entry, digital scanning, creating research guides and instructional materials for patrons and staff, and historical research.
  • Works regular shifts in the Legislative History Unit of Public Services, providing access to legislative history and recording materials, and using and assisting patrons with audio listening equipment.
  • Serves on one or more of the Library and Archives building-wide committees.
  • Performs other duties as assigned.

Minimum Qualifications :

  • Bachelor's degree in American History or related field.
  • Experience equivalent to two years of full-time office / clerical or library / archival work of which at least one year must have been in library or archival work.
  • Additional post-secondary education may be substituted for the required experience on a year-for-year basis for the required general experience.
  • Customer service experience and comfortable with working with the public, including scholars, researchers, genealogists, and the community at large.
  • Experience and familiarity with genealogy or Tennessee history desired.

    • Knowledge and Abilities :

  • Communicates complex information to individuals and small groups.
  • Possesses skills in researching print and microfilm sources and websites to gather and collate data for patrons.
  • Demonstrates excellent oral and written communication skills.
  • Possesses skills in intermediate to advanced computer operations.
  • Applies sound analytical thinking to problem-solving.

    • Health, Safety, and Collections Security :

  • Assist the organization in creating a safe and healthy work environment by working safely with the equipment provided.
  • Follow instructions given for health and safety purposes and immediately report any unsafe working practices or hazardous working conditions.
  • Take whatever measures are necessary to protect the collections from loss, mutilation, or theft.

    • Salary : $45,000 annually, plus the State of Tennessee benefits package.

    Application Instructions : Applicants must submit both a resume and a cover letter to be considered

    for this position. For serious consideration, the cover letter should clearly demonstrate how the

    applicant’s qualifications align with the responsibilities and requirements described above.

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    Archivist • Nashville, TN, United States