Autobody Parts Coordinator

JOB SUMMARY AND QUALITIES

The Bookkeeper is responsible for administrative, customer service and financial duties of the company in accordance with the policy and sales plan. This person must exhibit professionalism and highly efficient work habits, continuously strive to improve the efficiency of the office and overall operation of the business. The Bookkeeper should possess a cheerful character, helpful attitude, a good work attitude and foster a positive team spirit both within the department as well as between the other departments in support with the overall philosophy of the company and fellow employees. He / She must have knowledge of accounting and clerical tasks, insurance procedures, banking procedures, and Federal and Provincial government reporting.

ACCOUNTABILITY AND RESPONSIBILITY OF POSITION :

CUSTOMER SERVICE AND PRODUCTION DUTIES

• Supervise the initial greeting of prospects in accordance with company procedures
• Supervise the handling of phone traffic and reporting procedures
• Supervise paperwork on all vehicles
• Communicate with customers on the status of repair
• Attend daily release meetings in order to provide key information to managerial staff; participate in monthly company meetings and be willing to attend any and all training programs to enhance performance both personally and professionally
• Responsible for maintaining the front office and customer areas
• Understand and be able to schedule work and process paperwork on all vehicle repairs
• Supervise the business' record keeping in accordance with provincial and federal requirements
• Maintain a complete and accurate system for job costing all jobs; this should be prepared on a daily basis and conducted each morning
• Maintain the filing of all equipment manuals and warranty information in organized manner

ACCOUNTING AND BOOKKEEPING DUTIES

RECEIVING / INVENTORYING OF PARTS

COMMUNICATION WITH PRODUCTION AND MANAGEMENT STAFF

HUMAN RESOURCE ADMINISTRATION

MATERIALS MANAGEMENT

OTHER DUTIES

EXPERIENCE / SKILL REQUIREMENT

Experience handling bookkeeping and all phases of Office Administration, including customer service :

Microsoft Office Software (Word, Excel, Outlook)

Work independently without close supervision

OCCUPATIONAL QUALIFICATIONS

Physical Requirements :

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