School Bid Coordinator

School Bid Coordinator

The School Bid Coordinator is responsible for supporting sales in the K-12 education market through successful bidding, contract management, inventory management, trade spend, order taking, and customer relationship development.

Essential Duties and Responsibilities

Bid Management & Sales

Coordinate bid sales team and take bid orders.

Attend all Parish Bid Openings.

Monitor awarded contracts to ensure pricing, product availability, and delivery commitments are met.

Monitor and forecast the parish Meal Plan calendars.

Cross Departmental Coordination

Collaborate with purchasing, operations, and customer service teams to ensure contract commitments are met.

Work with trade marketing to ensure promotional programs are fully utilized, inputted, and billed.

Partner with purchasing, manufacturers, and brokers to secure bid item specification inclusion and product support.

Customer Relationship Management

Build and maintain strong relationships with school nutrition directors, purchasing departments, and cafeteria managers.

Conduct regular in-person and virtual meetings to review product offerings, menu solutions, and service performance.

Serve as the primary point of contact for all school account needs, including product issues, substitutions, and delivery concerns.

Partner with school districts to understand menu needs, product preferences, and budget requirements.

Represent the company at school nutrition conferences, trade shows, and industry events.

Collaboration & Reporting

Work closely with procurement, operations, and customer service teams to ensure seamless order fulfillment.

Provide sales reports, bid tracking updates with recommended actions.

Partner with purchasing, manufacturers, and brokers to secure bid item specification inclusion and product support.

Performance Metrics :

Team performance and development.

Customer satisfaction.

Bid win rate and year over year retention of awarded contracts.

Minimum Qualifications (Knowledge, Skills, and Abilities)

Minimum 35 years of sales experience in food service distribution, preferably in the K-12 or institutional segment.

Excellent communication, problem solving and negotiation skills.

Proficient in Microsoft Excel, Target or applicable ERP systems.

Highly organized with strong attention to detail and deadlines.

Physical Demands and Work Environment

Prolonged periods sitting at a desk, working on a computer, and walking in our warehouse.

Must be able to lift up to 10 pounds at times, if needed

S&W Wholesale Foods LLC is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.