Front Desk Coordinator

Job Description

Job Description

We are looking for a personable and detail-oriented Front Desk Coordinator to join our team in Palo Alto, California. In this role, you will serve as the first point of contact for clients and visitors, ensuring a welcoming and organized atmosphere. This position requires strong organizational skills, a proactive mindset, and the ability to effectively support day-to-day office operations. This is a long-term contract opportunity.

Responsibilities :

• Greet clients, vendors, and visitors with a warm and attentive demeanor.
• Coordinate the receipt and distribution of deliveries and packages.
• Assist the Office Manager with office-wide tasks and administrative support.
• Maintain and organize office supplies and oversee kitchen upkeep.
• Schedule and manage conference room bookings and calendars.
• Provide exceptional customer service to high-net-worth individuals and other stakeholders.
• Support ad hoc projects, including scanning documents and lifting items up to 25 lbs.
• Utilize Microsoft Outlook and Adobe software for administrative tasks.
• Foster positive relationships with the administrative staff and ensure smooth day-to-day operations.
• Uphold a friendly and productive work environment while managing multiple priorities.
• At least 1 year of experience in a front-facing role, such as receptionist or customer service.
• Proficiency in Microsoft Office applications, including Outlook.
• Strong organizational skills and attention to detail.
• Ability to manage multi-line phone systems and inbound calls efficiently.
• Comfortable working in an environment that requires attention to detail and interaction with high-net-worth individuals.
• Willingness to assist with various office tasks, including lifting boxes up to 25 lbs.
• Excellent interpersonal skills with a friendly and detail-oriented attitude.
• Familiarity with Adobe software is preferred but not required.