Program Support Coordinator - STEM

Job Title

This position is for a full-time, 12-month, unclassified, in-person staff position located on-site at our Bossier Campus.

Salary commensurate with credentials and experience. In order to be considered for employment, applicant must attach the required documentation to the application or mail to : BPCC, Attn. HR, 6220 E. Texas St., Bossier City, LA 71111. Required documentation includes college transcripts and three (3) letters of recommendation for employment. If employed by Bossier Parish Community College, official transcripts must be provided. Any questions regarding this posting may be directed to hr@bpcc.edu or 318-678-6040.

Minimum Qualifications

Associate's degree in general studies, business, or other applicable field; bachelor's degree preferred.

Four (4) years of work experience in an office environment with at least one (1) year in an education environment.

One (1) year of demonstrated work experience with computer software, including Microsoft Word, Excel, Forms, Teams, and Adobe.

Exceptional time management, organizational, and problem-solving skills.

Excellent written and oral communication skills to interact with faculty, staff, and current and prospective students.

Valid Driver's license.

Physical Requirements

Must have use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear and handle or feel objects and controls.

Must have physical capability to effectively use and operate various items of office equipment such as, but not limited to, personal computer, calculator, copier, and fax machine.

Ability to occasionally lift or carry up to 20 pounds.

Must be capable of sitting in a stationary position for 50% or more of work day.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Specification

This position is responsible for providing administrative support and coordination for the faculty, staff, and Dean within the Division of Science, Technology, Engineering, and Mathematics.

Job Duties and Other Information

Provide administrative coordination for the support and development of programs in the division of Science, Technology, Engineering, and Mathematics.

Oversee general activities in building L residing at the lobby front desk and assists students, when needed.

Set up and schedule new STEM classes in Banner. Manages all Banner changes, additions, deletions, and assures new programs and program modifications are properly implemented.

Tracks all IBCs and enters completions into the Banner system on a quarterly basis.

Prepare end of course documents (i.e., evaluations, course accounting sheet, Instructor Request for Pay with signed timesheets); ensure course documents are returned at end of course; prepare Instructor Pay Request for approval by Dean and submission to HR.

Assist students and industrial clients with class registration, track student signups, and attendance of specialty classes.

Assist with collection of needed Departmental Metrics

Develop Part-time Instructor Contracts and 3rd Part Contracts for Construction, Equipment and Training Assistance

Assistance with scheduling rooms associated with workshops and professional training

Division liaison with the grants office for purchasing, inventory, etc.

Assist with recruiting activities both on campus and off campus, as needed.

Track inquiries, applicants, and enrollments based on recruitment activities as it relates to the Division's programs.

Support implementation of marketing activities for academic courses and degree programs.

Work with Program Directors to monitor student progress towards completion.

Coordinate outreach programs to encourage enrollment and completion with Program Directors, Assistant Deans, and Dean.

Assist with verification and accuracy of materials submitted for webpages, catalog revisions, course descriptions, program updates, and materials on new degrees.

Assist in coordinating student events, advisory committee meetings, and accreditation site visits.

Analyze and prepare reports of assessment data including annual report, program assessment, course learning outcomes, program learning outcomes, syllabi, etc.

Act as a liaison between the STEM Division, vendors, BPCC Foundation, faculty, Institutional Research and Grants department, Workforce Solutions, and programs concerning policies and procedures related to documentation of accounting, bookkeeping, or procurement issues.

Prepares purchase requisitions, for the Dean and Divisional needs including classroom supplies, teaching materials, travel, and verify requisitioned items on budget.

Oversees inventory and equipment purchases for STEM in building L and items purchased from grants for the division.

Maintain and monitor receipt and payment of professional services expenditures including accreditation testing, reporting fees, etc.

Processes, corrects, and edits complex word processing documents including curriculum sheets, certificates, schedules, publications, grant applications and accreditation reports.

Consults with Purchasing Agent, Business Manager, and Comptroller as needed.

Completes other duties and tasks as assigned by the Dean.