Document Specialist

Job Description

Job Description

Job Title : Document Specialist

Location : Minnetonka, MN – 100% onsite – Local candidates only

Period : 10 / 07 / 2024 to 04 / 30 / 2025 – Possibility of extension

Hours / Week : 40 hours – Hours over 40 will be paid at time and a half

Rate : $20 / hour

Contract Type : W-2 only, Temp to hire potential

Scope of Services :

The Document Specialist will be responsible for ensuring the accuracy and integrity of various documents, including US Customs declarations. This role requires auditing documents for accuracy, tracking down missing or incomplete documentation, and communicating with internal and external stakeholders as needed. The Document Specialist must be able to work independently after training and identify and report any errors, issues, or inconsistencies in the documents they review.

Key responsibilities include auditing and ensuring data accuracy in a timely manner, collaborating with other team members to resolve issues, and maintaining an organized filing system. Proficiency in Microsoft Excel, Word, and snipping tools is required, and prior experience with SAP and auditing is preferred but not required. Familiarity with US imports, including Harmonized Tariff Schedule of the United States (HTSUS) codes and country of origin documentation, is advantageous but not essential.

Role, Responsibilities, and Deliverables :

• Document Preparation and Editing : Review, prepare, and edit documents, ensuring accuracy and adherence to company standards.
• File Maintenance and Organization : Maintain a comprehensive filing system for documents, using numerical, alphabetical, and chronological filing systems.
• Document Assembly and Compilation : Compile necessary documents for internal and external use, ensuring that all information is complete and accurate.
• Audit and Review : Conduct thorough audits of documentation, including US Customs declarations, to ensure data integrity and compliance.
• Issue Reporting and Resolution : Identify discrepancies or issues in documentation and work with internal or external parties to resolve them promptly.
• Compliance and Legal Standards : Ensure that all documentation adheres to relevant regulatory requirements and company policies.
• Collaboration and Communication : Collaborate with other departments to gather required documentation and information.
• Process Improvement : Identify areas for improvement in the documentation process and suggest solutions to enhance accuracy and efficiency.
• Training : Assist in training new employees on documentation processes and procedures.

Experience & Education :

Preferred Qualifications :