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Executive Assistant

Executive Assistant

Robert HalfDavenport, IA, US
14 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Your Opportunity to Shine in a Leadership Role at a Thriving, Family-Owned Company!

Are you an experienced administrative professional looking for a dynamic role where you can make a significant impact? We are partnering with a well-established company in the Davenport area that is fueled by collaboration, innovation, and success! We’re on the hunt for a proactive and organized  Executive Assistant  to directly support our President so they can focus on driving the business forward.

As an integral member of our team, you’ll enjoy a  collaborative, close-knit work environment  where ideas and solutions flow freely. We also know the value of connecting outside the office—join us for  annual company events, team-building activities, and celebrations  that help you feel at home while developing rewarding relationships across the organization.

Why You’ll Love It Here :

  • Family-Owned Legacy :  Be part of a company that has deep roots in the community and values integrity, tradition, and results.
  • Collaborative and Supportive Team :  Work alongside talented professionals in an energetic, fast-paced office.
  • Company Activities :  From community involvement to celebrating milestones, this company is not shy about appreciating their employees.
  • Opportunities for Impact :  Assist the President directly and play a key role in organizational decision-making and outcomes.

Responsibilities :

In this role, you’ll act as an extension of the President and help drive productivity by managing schedules, tasks, communication, and relationships. Key duties include :

  • Proactively managing the President’s calendar, meetings, travel, and events.
  • Organizing digital files and tracking tasks, action items, and priorities so nothing slips through the cracks.
  • Drafting, editing, and sending professional communications on behalf of the President.
  • Helping maintain key relationships across the company by tracking and recognizing milestones such as birthdays and work anniversaries.
  • Coordinating internal and company-wide meetings and events, including preparing agendas, tracking follow-ups, and managing logistics.
  • Utilizing productivity tools like Google Workspace, AI assistants, and workflow automation to drive efficiencies.

    • What We’re Looking For :

    We’re looking for someone who’s ahead of the game, notices the details, and thrives in a fast-paced environment. Our ideal candidate is :

  • Experienced :  3+ years in a senior-level administrative support role, preferably for an executive.
  • Tech-Savvy :  Comfortable with Google and Microsoft and willing to learn emerging tools like AI assistants and automation systems.
  • Organized and Proactive :  You excel at managing schedules, following through on tasks, and solving problems before they arise.
  • Relationship-Oriented :  You’re warm, professional, and confident in every interaction, building rapport across all levels of the organization.
  • Discreet and Trustworthy :  Handle sensitive information with emotional intelligence and confidentiality.
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    Executive Assistant • Davenport, IA, US