Payroll Associate (Administrative Assistant III)

Salary : $48,442.20 Annually

Location : Main - 205 N. Dixie Hwy West Palm Beach, FL

Job Type : Full-Time

Department : Human Resources

Opening Date : 11 / 05 / 2025

SUMMARY

The primary function of the Payroll Associate is to process Fifteenth Judicial Circuit County-funded employee payroll. In addition to primary function of the position, the payroll associate will provide advanced administrative, organizational, coordinating, and clerical support to the Human Resources Team. These tasks include (but is not limited to) assisting with the communication of senior judge assignments and procedures, providing coverage to the front desk, sending correspondences, maintaining confidential HR documents, communicating HR policies and providing administrative assistance during special projects. The Payroll Associate works under the direct supervision of an executive leadership position within the Human Resources Team.

ESSENTIAL DUTIES

• Assist with coordinating senior judge assignments in accordance to Administrative Order No. 11.201-9 / 24 .
• Assist with payroll duties for Fifteenth Judicial Circuit County-funded employees.
• Assist with coordinating events.
• Send correspondences to relevant stakeholders.
• Maintain and update reports.
• Serve as the primary back up to the front desk receptionist.
• Answer and transfer calls on a multi-line phone system and greet visitors.
• Provide information and direct callers / visitors to proper personnel, as well as screen telephone calls and direct visitors to the secure areas of Court Administration.
• Resolve issues and process sensitive / confidential documents.
• Set up and maintain files, books, records, and other departmental systems of responsibility.
• Type documents, maintain calendars, process mail, and shred documents.
• Establish a working relationship with judges and court personnel.
• Provide clerical assistance to Human Resources department.

The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.

MINIMUM QUALIFICATIONS / KNOWLEDGE, SKILLS & ABILITIES

High School Diploma (or GED) and a minimum of one year of college or vocational school education in office skills, computer or closely related field; plus a minimum of two years related experience.

Relevant experience and / or education may substitute for the recommended minimum qualifications on a year-for-year basis.

PREFERRED :

Experience working in Human Resources.

KNOWLEDGE SKILLS AND ABILITIES :

ADDITIONAL INFORMATION

During the Application Process please upload the following ATTACHMENTS if applicable :

NOTICE :

Incomplete applications will not be considered. Applications will continue to be received until the position is filled . Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on any of the protected classes.

If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number (561) 355-4380 at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call "711."

PREMIUM BENEFITS PLAN :

HMO - United Healthcare