Administrative Assistant

Job Description

Job Description

At Sensiba, we’re more than just a Top 75 Accounting Firm — we’re a purpose-driven organization committed to making a meaningful impact for our clients, our people, and our communities. Recognized as a Top Workplace USA, we're proud of our culture of exceptional employee engagement, collaboration, and continuous growth.

We help clients solve problems, navigate complexity, and build a foundation for sustainable success. Whether supporting fast-growing startups or established enterprises, we bring deep expertise and a people-first approach to every engagement.

In 2018, Sensiba became a certified B Corporation (B Corp™) — a designation that reflects our commitment to using business as a force for good. This certification holds us accountable to high standards of social and environmental performance, transparency, and ethical governance. It’s not just a badge — it’s a reflection of how we operate, make decisions, and support our stakeholders.

Summary :

Sensiba is actively seeking an Administrative Assistant to work in a dynamic, fast-paced and innovative client service environment. The right person for this position must possess creativity, adaptability, thoughtfulness; the ability to think on one's feet, and above all, a dedication and passion for superior client service and teamwork. As a Tax Administrative Assistant, you will provide administrative support to our tax professionals, including partners, managers, and staff. You will assist with a variety of administrative tasks, such as document preparation, client communications, and general office tasks. You will play a vital role in maintaining organized tax files, scheduling client meetings, and managing correspondence to ensure timely and accurate tax filings. Your strong organizational skills and attention to detail will contribute to the success of our tax team and the satisfaction of our clients.

Job Responsibilities :

Meeting, Calendar, and Engagement Team Coordination :

• Schedule appointments and arrange teleconferences with minimal to no supervision
• Manage multiple calendars and assist with executive management meetings, conferences, conference calls, firm events and other types of meetings, with minimal or no supervision
• Plan and coordinate internal and external meetings; administration including coordination of calendars, reserving appropriate meeting location, facility set-up, meeting materials preparation, attendance confirmations, coordination of refreshments / meals, note-taking at meetings (as needed), and post-meeting facility check / clean-up (Bay Area travel when necessary)
• Project tracking, including setting up and maintaining a calendar of critical dates, events and personnel for each engagement
• Participate in committee meetings and planning company events as required

Business Development :

Communication and Outreach :

General Administrative Support :

Qualifications :

Compensation :

This role offers a competitive base salary along with a comprehensive benefits package. Salary ranges for U.S.-based positions are determined by geographic location and fall into one of three pay zones, which reflect the cost of labor in that area. The anticipated salary ranges for this position are outlined below and are subject to change :

When determining compensation, we consider a variety of factors such as a candidate’s professional experience, skills, and qualifications. Please note that final offer amounts may vary from the ranges listed above and may be adjusted over time.

Benefits :

There are many reasons to join the Sensiba team : generous benefits, competitive compensation, professional advancement opportunities, and above all — our people. If you're looking for an environment that offers you growth, success, and professionalism without compromising your family, passions, and life outside of work, apply today!

Sensiba has a robust offering of benefits, including :

At Sensiba, we believe that diversity drives innovation. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Sensiba complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Sensiba expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Sensiba employees to perform their job duties may result in discipline up to and including discharge.