Administrative Assistant

Administrative Assistant

Omni Hotels & Resorts is seeking a proactive and highly organized Administrative Assistant to support the Chief Human Resources Officer and the Corporate Human Resources team. This role is pivotal in ensuring the smooth and efficient operation of the HR department by providing exceptional administrative and organizational support.

This is a great opportunity for someone who enjoys working in a fast-paced, collaborative environment and takes pride in keeping people and projects organized. The ideal candidate will be a polished professional with strong communication skills, meticulous attention to detail, and the ability to handle sensitive information with discretion.

This position will be in office Monday through Friday, located in Dallas, TX.

Responsibilities

• Serve as a key point of contact for internal and external stakeholders, ensuring timely communication and coordination across projects.
• Provide comprehensive administrative support for recurring meetings, including scheduling, room and AV setup, agenda preparation, and minute-taking.
• Manage complex travel arrangements and prepare detailed itineraries and trip files (pre- and post-travel).
• Prepare, process, and track executive expense reports with accuracy and efficiency.
• Assist with the creation of presentations, reports, and PowerPoint materials for executive meetings.
• Collaborate and liaise with corporate departments and hotel properties on behalf of HR executives.
• Manage calendars, coordinate meetings, and anticipate scheduling needs.
• Support departmental invoicing, rebills, and budget tracking.
• Compile monthly reports and assist with HR documentation and recordkeeping.
• Draft and edit memos, agendas, and correspondence.
• Coordinate webinars, conference calls, and virtual meetings, including managing technology and logistics.
• Maintain and update contact databases, distribution lists, and intranet content.
• Handle highly confidential materials such as performance reviews, compensation data, and executive communications with utmost professionalism.
• Collect, organize, and archive HR documents, including evaluations, incentive plans, and organizational charts.
• Provide administrative support to the Operations and Food & Beverage teams as needed.
• Perform additional ad-hoc projects and administrative duties as assigned.

Qualifications

• Bachelor's Degree preferred
• Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Must be highly organized and detail oriented
• Excellent verbal and written communication
• Must be able to work independently as well as work well with others
• Experience with supporting Senior Level Executives, preferably within an HR
• High level of discretion and confidentiality