Administrative Assistant
About Pacific Office Automation
Pacific Office Automation (POA) is the largest independently owned document imaging and technology dealer in the nation. Founded in 1976, POA has grown to over 30 branches across eleven western states, including Oregon, Washington, California, Arizona, New Mexico, Nevada, Utah, Idaho, Colorado, and Texas.
With more than 40 years of success in office technology sales and service, POA partners with industry-leading manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and more. We are a growth-focused organization committed to long-term employment, professional development, and creating a collaborative environment where every employee’s voice is valued.
Position Overview
Our fast-paced sales office in Beaverton, OR is seeking a Full-Time Administrative Assistant to support daily office and sales operations. This role is ideal for someone who thrives in a high-volume environment, enjoys balancing multiple priorities, and takes pride in accuracy and organization.
The Administrative Assistant plays a critical role in supporting sales representatives and management while delivering excellent internal customer service. This position requires flexibility to work overtime during closing week (the last week of each month) to support business-critical deadlines.
Key Responsibilities
Perform highly detailed data entry across multiple internal databases
Provide frequent internal customer service support to sales representatives and management
Maintain and update Excel spreadsheets for cost analysis and reporting
Assist sales representatives and sales management with administrative and operational tasks
File, copy, scan, and organize documents
Schedule equipment and software deliveries, moves, and pickups
Escalate service-related issues on behalf of customers
Audit, create, and process invoices accurately and timely
Support month-end closing activities, including required overtime during closing week
Qualifications
Minimum 2 years of office experience, preferably in an administrative or customer service role
Proficiency in Microsoft Excel, including copy/paste, find, filter, custom sorting, and working across multiple sheets
Proficiency in Microsoft Word
Typing speed of 50–60 words per minute
Strong ability to follow directions, take detailed notes, and manage deadlines
Ability to work independently while also collaborating as part of a team
Strong organizational skills and attention to detail
Preferred (Not Required) Skills
Advanced Microsoft Excel skills, including pivot tables, conditional formatting, and indexing values
Schedule & Overtime Expectations
Standard schedule of 8:30 AM–5:30 PM or 9:00 AM–6:00 PM
Required overtime during closing week (last week of each month) to support business operations
What We Offer
Clear advancement and growth opportunities, including leadership paths
Supportive, team-oriented work environment
Medical, Dental, Vision, and Life Insurance
401(k) with company match
PTO, Vacation, and Sick Leave
Flexible Spending Account (FSA)
Paid training
#LI-Onsite
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Administrative Assistant • Beaverton, OR, US
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