HR Recruiting & Onboarding Assistant

Description :

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We are currently seeking a detail-oriented office professional to join our Human Resources Department at Tagawa Greenhouses! Tagawa is one of the largest annual bedding plant suppliers in North America, providing vegetative liners, plugs, and prefinished programs to growers, garden centers, and retailers throughout North America.

The HR Assistant position focuses on recruiting and hiring, which means some daily job tasks may include calling prospective applicants, answering questions about the job and organization, evaluating their qualifications against a job description, scheduling interviews, and coordinating start dates and orientations with candidates, supervisors, and HR team members.  As an HR Assistant, you will work to support the HR department by processing new hire employee paperwork, sorting electronic files, completing new hire orientations, creating new hire physical and digital personnel files, and of course, introducing new employees to our company!

This is a Seasonal position that lasts approximately 6 months during our peak hiring and onboarding season. Training is available in the first 1-2 weeks to shadow year-round staff and prepare for greenhouse and H-2A hiring. Then in November-February, assists the Staffing Manager and Specialist with hiring for general greenhouse workers. Part of this role includes giving orientation training in front of groups of 5-20 people. This training happens 2-3 times per week for general greenhouse workers during this timeframe. Because we contact both local candidates and individuals that are part of our H-2A visa program, conversational fluency in Spanish is highly preferred for this role.

In March & April, this position transitions from greenhouse hiring to assist with our InColor Retail hiring. Before April 15th, we hire approximately 150 workers to help out at retail stores across the Colorado region. This time of the year is focused on phone screening and processing new applicants, recording feedback from supervisor interviews in person, and coordinating onsite orientation and training for the first week of April. This part of the year is heavy in telecommunication and phone screens, so experience in customer service, telemarketing, helpline / technical support, or office administration is highly preferred.

At the end of April, there is a potential for this position to interview and transfer into a Sales Associate position to assist with the InColor program, however work in HR ends regardless around Mother’s Day.

An ideal candidate for the position would be able to work with a variety of different personalities from different backgrounds, countries, and experiences. The HR Assistant must have strong communication skills that encourage open dialogue between Human Resources and other departments, while understanding the need for discretion when it pertains to confidential and sensitive employee information. At least 1-3 years applicable experience or combination of education and experience within customer service, HR, data-entry, or telemarking tole is required. Prior experience in Human Resources, Recruitment, I-9 / E-Verify, Staffing, Training, Data-Entry / HRIS, or other applicable experience is highly preferred.

Essential Functions / Duties :

Candidate Screening.

• Track and enter information about new applicants in our Applicant Tracking System (Paylocity Recruiting).
• Maintain digital logs and manual records of all applicants, including those that do not start with the company.
• Complete phone interview / initial phone screens for potential candidates.
• Coordinate phone screens, interviews, orientation, and trainings with new hires and supervisors based on the position.

Orientation & Training

Onboarding & Paperwork Compliance

In addition to the above responsibilities, the HR Assistant will help with other responsibilities within the Human Resources Team as assigned by the HR Staffing Manager / HR Director.

Requirements :