Admin Support (Facilities and Audio Visual Management)

Admin Support (Facilities and Audio Visual Management)

Arlington VA

Paid Holidays sick leave and vacation.

Benefits Offered : Medical Dental Vision Life STD LTD & 401k plans

Employment Status : Full-Time

GENERAL SUMMARY

Education : College degree required in business or information management and / or related certifications

Experience :

• At least 7 years of administrative management or relevant work experience

BASIC SKILLS / REQUIREMENTS :

• Proficient in the use of commercial software packages and databases such as Microsoft Outlook Teams Word PowerPoint and Excel.
• Possess the ability to respond flexibly and to provide rapid assistance in a time-sensitive environment.
• Possess strong organizational and customer service skills.
• U. S. Citizenship.
• Ability to obtain and retain a SECRET security clearance.
• Ability to evaluate program effectiveness and recommend improvements.
• Ability to provide training and technical assistance to staff.
• Proficient in the use of a variety of IT programs databases and computerized systems.
• Excellent written and verbal communication skills.
• Commitment to innovative and quality customer service.
• Physical ability to move a large number of files and / or file boxes.
• Ability to manage multiple tasks prioritize work and meet deadlines.
• Ability to identify and resolve complex problems.
• Experience with other administrative services like office management building and facilities management human resources and / or security.
• Experience in information and records management.

POSITION SUMMARY : The U.S. Trade and Development Agency (USTDA) supports the development of overseas infrastructure projects that advance the shared strategic interests of the United States and its overseas partners. These projects offer opportunities for the export of trusted U.S. solutions including technology goods and services that support U.S. jobs. This opportunity provides program and administrative support services primarily in support of but not limited to the Agencys records management program from origination of the records through their eventual disposition and disposal.

Duties include

• Helping mange agency project report library.
• Creating and implementing organizational or administrative management policies and procedures.
• Provide on-site technical support troubleshoot issues with AV equipment during events such as microphone and monitor connectivity presentations or visual material access.
• Create and edit audio-visual content such as presentations and videos.
• Setup conference board and training rooms.
• Handle the reservations for and coordinate USTDAs Business Center and other Agency conference rooms (with the exception of the Directors Conference Room) scheduling agency meetings trainings and high-level delegation events.
• Maintain an events calendar for the Business Center. Maintain a calendar for all Agency conference rooms including reviewing for approval upon staff booking.
• Perform physical room set-up of furniture in addition to refreshment stations set-up of Audio Visual and teleconferencing equipment in support of guests events and meetings for all conference rooms and the training center as required.
• Ensure conference room equipment is operable and troubleshoot minor connection issues.
• Conduct walk-through of conference room spaces and training center twice a week to check the system and equipment function and elevate issues to the COR for Agency support.
• Ensure all conference rooms and training center kitchens and pantries are well-stocked functioning and ready for events. All debris is disposed of and cleaned by COB on the day of each event. Coordinate with Agency staff contractors caterers building staff and others to facilitate meeting preparation.
• Support Freedom of Information Act (FOIA) Program.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge skill and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ADC Management Services Inc. is an Equal Opportunity Employer

Required Experience :

Senior IC

Key Skills

Routing Protocols,SAAS,System Design,Computer Networking,Visio,IP Networking,Autocad,Budgeting,Project Coordination,Document Management,Sales Support,Troubleshooting

Employment Type : Full-Time

Experience : years

Vacancy : 1