Administrative Assistant / Accounting Associate

Administrative Assistant / Accounting Associate

We are seeking a motivated Administrative Assistant / Accounting Associate to join our team. The ideal candidate will handle a variety of tasks ranging from order entry to assisting with accounts receivable and payable responsibilities. This role requires excellent customer service skills, proficiency in MS Office, and the ability to manage multiple tasks efficiently.

Responsibilities

Enter orders accurately and promptly.

Perform front desk duties, including answering customer calls.

Respond to customer requests concerning quotes and shipping updates.

Address billing and invoicing questions.

Assist with accounts receivable and accounts payable responsibilities.

Prepare budget forecasts.

Handle monthly, quarterly, and annual financial closings.

Reconcile accounts payable and receivable.

Ensure timely bank payments.

Perform other administrative duties as needed.

Greet individuals who enter the office.

Order office supplies to maintain inventory.

Skills and Qualifications Required

Proficient in data entry and front desk operations.

Excellent communication skills.

Experience with accounts payable and receivable.

Familiarity with MS Office Suite.

Minimum of 2 years of administrative experience.

Minimum of 2 years of accounting experience.

This role operates within a professional office environment, utilizing the Jobboss internal system. The work schedule is from 8 : 00 AM to 4 : 30 PM, Monday through Friday. The position requires a business casual dress code.

Job Type & Location

This is a Contract to Hire position based out of Fond Du Lac, WI.

Pay and Benefits

The pay range for this position is $22.00 - $25.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fond Du Lac, WI.

Application Deadline

This position is anticipated to close on Dec 15, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.