Broker Assistant and Marketing Coordinator

Brokerage Operations & Marketing Coordinator

An organized, proactive, and tech-savvy professional is needed to support a high-performing commercial real estate team. This role blends operations, marketing, research, and transaction support, ideal for someone who thrives in a fast-paced environment, can navigate multiple personalities, and operates with a high level of independence and initiative

Key Responsibilities :

• Provide day-to-day operational and administrative support to a busy commercial brokerage team, ensuring efficient workflows and strong client service.
• Use leading real estate and market research tools to gather property data, perform basic analytics, and prepare client-facing reports.
• Create, edit, and distribute polished marketing materials (flyers, offering memorandums, presentations, email campaigns, social media content, etc.).
• Support end-to-end transaction processes, including document preparation, escrow and due diligence coordination, compliance tracking, and scheduling key deadlines.
• Maintain CRM systems, track leads, update databases, and ensure accurate, organized records across platforms.
• Coordinate property tours, client meetings, calendars, and logistics, while preparing professional presentations and supporting materials.
• Anticipate team needs, identify gaps, and proactively offer solutions without needing constant direction.
• Communicate effectively with clients, vendors, lenders, and internal stakeholders, while adapting to different work styles and expectations.
• Conduct ongoing research on market trends, property activity, and competitive landscapes to support business development and client strategies.

Required Skills & Qualifications :

Ideal Candidate Traits :

What This Role Offers :