BP Energy Center Operations Associate

Job Description

Job Description

Salary : $25-$28

Organizational Overview :

The Alaska Community Foundation (ACF) is a nonprofit, public foundation with a mission of inspiring the spirit of giving and connecting people, organizations, and causes to strengthen Alaskas communities now and forever. ACF works with donors to increase philanthropy and meet needs around the state through effective grantmaking. Managing over $200 million in assets and over 2,000 funds for the benefit of Alaskans, ACF and their 11 local community foundation Affiliates grant between $6 million and $10 million annually to charitable projects and nonprofit organizations. This includes awarding more than twelve hundred grants and scholarships annually through more than 20 competitive grant cycles and more than 30 competitive scholarship cycles. Since its inception, ACF has awarded more than $126 million in grants in Alaska. To learn more, please visit our website : alaskacf.org.

Position Overview :

The BP Energy Center (BPEC) Operations Associates role is to manage client services by being responsive and clear in all communications associated with facility operations. You will assist clients, contractors, catering representatives, and property maintenance technicians with any needs that may arise. You will provide high-quality customer service while guiding users through event logistics and technical assistance. Your natural attention to detail keeps the facility clean, organized, running efficiently, and ready for clients, vendors, and staff alike. This position is an afternoon shift position from 11 : 30 am-8 : 30 pm. To learn more about the center, please visit our website : bpenergycenter.org

Essential Functions / Role & Responsibilities (including, but not limited to) :

• Operations
• Assist with the reservation system, including scheduling and confirming bookings.
• Assist with creating, tracking, and processing invoices.
• In communication with the Director of Administration, manage all website updates.

Manage all facility procedures, documents, and ensure appropriate branding.

Assist with onsite guest support, including scheduling, technical questions, equipment setup, catering, and

Manage on-site communication with vendors and contractors regarding facility needs.

The ideal candidate will have the following professional and personality qualities and skills :

Ability to work collaboratively, effectively, and efficiently with staff and adjust to changing priorities.

Independence, self-motivation, and discipline : You have a demonstrated ability to manage multiple assignments and projects in a self-directed manner

Strong written and verbal business communication skills, including proofreading skills

Required Qualifications and Experience :

Work Environment and Physical Requirements :

The work environment and physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required, sometimes for extended periods, to stand or sit. This role routinely uses standard office equipment such as computers, phones, multi-function machines, and filing cabinets. The employee is frequently required to climb stairs; use hands to type, finger, handle, or feel; reach with hands and arms; balance, stoop, kneel, or crouch; and get in and out of vehicles. The employee must occasionally lift and / or move small or large objects up to fifty (50) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

Compensation :

This is an hourly, non-exempt position with pay between $52,000 and $58,000 annually, and is commensurate with experience and expertise. Benefits include but are not limited to, health, vision, dental, and a retirement plan with employer participation after one year of service.

Alaska Community Foundation is an equal opportunity employer, and we welcome applications from people of all backgrounds, cultures, and experiences.