Communication Assistant Job at Brown Sims PC in Houston

Job Description

Job Description

Essential Duties and Responsibilities (other duties may be assigned) : Read, scan, document and route incoming mail, prepare outgoing mail. Perform other clerical duties such as light filing, creating mailing labels, CMRRR, messenger and overnight courier forms, compose and type routine correspondence. Coordinate the completion of photocopy, fax, and messenger requests. Light reception work such as answering telephones as directed and as appropriate requiring discretion, coordinating / maintaining certain vendor delivery logs for incoming / outgoing mailings coordinating with legal teams when guests are expected. Communicating effectively with strong phone, email, messaging etiquette.

Qualification Requirements : To perform this job successfully, an individual must be able to perform essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Candidates must be highly organized and have the ability to multi-task and work in a fast-paced environment. Must have the ability to work independently.

Language skills : Ability to read and comprehend simple to complex instructions, short correspondence and memoranda; ability to write simple correspondence; ability to spell. Prepare and review legal documents, ensuring accuracy and compliance with regulations.

Reasoning Ability : Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Other skills and Abilities; Ability to type 45 wpm utilizing current word processing software; ability to use computer, photocopy, fax, and other equipment to complete documents; ability to establish and maintain cordial and courteous working relationships with co-workers, other firm employees, and outside contacts in a fast-paced demanding environment.

Physical and Mental Demands : The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. (The following information is provided for purposes of assessing ADA compliance.) While performing the duties of this job, the employee is regularly required to come and go but also have extended times of sitting / standing. The employee must frequently lift / move up to 10 pounds and occasionally lift / move up to 25 pounds, exert repetitive motions requiring dexterity such as keyboarding that may include the wrists, hands, and / or fingers. The employee is occasionally required to stand / stoop, kneel or crouch in order to retrieve and shelve files. Capacity to pick up, leaf thorough, and read books, files, and other materials. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The employee must also communicate effectively with others via strong etiquette in-person, phone, email, and messaging applications to collaborate independently or within a team setting.

Work Environment : This work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.