Logistics Specialist - BNS

Logistics Specialist

This position is responsible for facilitating goods and assets required by the Department of Business and Neighborhood Services staff members and programs. The position provides internal services to support the department's core function and mission. Position reports to the Manager Special Projects.

Position Responsibilities :

• Researches products and / or services relative to operations to make recommendations to management.
• Works with approved vendors to obtain quotes for goods and services.
• Maintains, prepares, assigns, and tracks all assets in the department's asset management system and facilitates asset needs for DBNS staff.
• Procures office supplies and special asset requests for all sections of the department.
• Assists with onboarding new hires through uniform purchases, asset assignments, badge access, parking, etc. Works with internal stakeholders and external vendors to update and replace equipment.
• Prepares, distributes, and collects employee vouchers and allowances for asset repairs and replacements.
• Processes payments to vendors.
• Oversees the department's fleet program, appropriate records and reporting to ensure staff compliance with city driving standards. Coordinates with Fleet Services for repairs and ongoing service of vehicles.
• Manages the GPS application for vehicle management tracking, including the installation or removal of GPS units as needed in the department's fleet.
• Collects and maintains data of all vehicular accidents and coordinates with appropriate department and city-county staff for repairs and loss prevention.
• Manages the procurement, set up, and appropriate disposal of all vehicles and vehicle equipment.
• Reviews and reconciles monthly chargeback expense statements for applicable managed items and tracks invoice trends.
• Manages the procurement and setup of all vehicle equipment. Coordinates the removal of vehicle equipment when a unit is disposed of / transferred to DPW / Fleet Services.
• Troubleshoots all equipment to determine the appropriate course of action to resolve any problems.
• Maintains the internal department resource website.

This position will work with DBNS staff, other agencies / departments, and vendors requiring a high degree of confidentiality, tact, diplomacy, and discretion.

Qualifications :

Preferred Job Requirements and Qualifications :

Independent Judgment Working Conditions :