AP Specialist / Accounting Clerk

Job Description

Job Description

ABOUT AERO

At Aero, we believe that exceptional journeys start with exceptional people. Inspired by the golden age of aviation, we’re redefining air travel with a modern approach. Our direct, premium flights via private terminals deliver the comfort of low-contact travel and the effortlessly fabulous experience of flying private. Just as we create an elevated experience for our guests, we invest in creating the same for our people—prioritizing transparency, support, accountability and fulfillment to foster a culture of trust and purpose.

ABOUT THIS ROLE

The AP Specialist directly reports to the Account Payable and Expense Controller. This role will support the finance team by ensuring accurate and timely processing of invoices, payments, and accounting entries. The role is responsible for maintaining organized financial records, verifying vendor documentation, and assisting in month-end closing activities. This position helps uphold financial accuracy, compliance, and operational efficiency within the organization.

RESPONSIBILITIES

• Invoice Processing - Receive, review, and verify invoices for accuracy, proper approval, and appropriate coding to general ledger accounts.
• Payments Management - Prepare and process vendor payments via wire transfers, or electronic payments while ensuring adherence to payment schedules.
• Vendor Relations - Communicate with suppliers to resolve discrepancies, obtain missing information, and maintain positive working relationships.
• Reconciliations : Perform regular reconciliation of accounts payable sub-ledgers and vendor statements to the general ledger and correct all ApP sync system errors.
• Expense Reports - Review and process employee expense claims in line with company policies.
• Month-End Support - Assist with journal entries, accruals, and other month-end closing tasks.
• Record Maintenance - Maintain accurate and organized files for invoices, payment records, and vendor contracts.
• Compliance - Ensure adherence to company policies, internal controls, and relevant tax and reporting regulations.
• Process Improvement - Contribute to enhancing AP and accounting workflows to improve efficiency and accuracy.
• Any other duties or support to the Account Payable and Expense Controller.

REQUIREMENTS

BENEFITS & PAY