Executive Assistant - Gaming Commission

Executive Assistant - Gaming Commission

Under the direction of the Chief Gaming Regulator (CGR) of the San Manuel Tribal Gaming Commission (SMTGC), the Executive Assistant - Gaming Commission performs a variety of complex administrative duties involving sensitivity and discretion to support and amplify the impact of the CGR by managing dynamic situations with discretion and strategic foresight. This role involves independent planning, organizing, and executing confidential and time-sensitive administrative tasks that contribute to the overall effectiveness and efficiency of regulatory operations.

Essential Duties And Responsibilities

• Collects and summarizes information from internal and external sources and directs the flow of information through the Office of the Gaming Commission; exercises independent judgment to follow up with appropriate management on pending requests and communications. Safeguards sensitive information by consistently maintaining confidentiality and ensuring timely, accurate distribution aligned with enterprise priorities.
• Leads administrative projects with autonomy, making informed decisions to coordinate staff and allocate resources effectively. Implements project plans with precision, continuously monitoring progress and measuring outcomes to ensure timely and successful completion. Develops and maintains an approval process using digital platforms for document control, review, and approval for the Office of the Chief Gaming Regulator.
• Drafts and refines regulatory correspondence ensuring clarity and compliance across matters involving gaming licenses, SMTGC rulings, and Tribal Court. Develops impactful presentations and business reports, incorporating all necessary supporting materials, charts, spreadsheets, and documentation, as directed, with a focus on quality and strategic communication.
• Orchestrates the CGR's Outlook calendar by intuitively planning, scheduling, and organizing daily business activities; proactively manages scheduling conflicts and ensures the CGR is well-informed of upcoming commitments and responsibilities. Coordinates complex travel arrangements, including detailed daily itineraries, and serves as the primary liaison for all visitors to the Office of the Gaming Commission, ensuring a seamless and professional experience.
• Supports key operational functions by assisting with contract requests, tracking financial expenditures, and reconciling credit card transactions. Facilitates seamless onboarding and offboarding of SMTGC team members and manages leave of absence communications with accuracy and discretion, ensuring continuity and compliance across administrative processes.
• Performs other duties as assigned to support the efficient operation of the department.

Education, Experience And Qualifications

Knowledge, Skills And Abilities (Ksa)

Licenses, Certifications And Registrations

Physical Requirements / Working Conditions Environment

Reasonable accommodation will be made in compliance with all applicable law.

As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today!