Staffing Coordinator-Full Time

Nursing Department Staffing Coordinator

The primary purpose of your job position is to ensure adequate and appropriate staffing of the facility nursing department to meet the needs of the residents based on budget, census, and as may be directed by facility administration.

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

Administrative Functions

• Assist maintain a current listing of all resident care employee phone numbers.
• Update business office with current posting of all department managers' phone numbers.
• Maintain daily tardy and absenteeism calendars.
• Report to Director of Nursing Services (DNS) all employees with excess tardiness or absenteeism in accordance with facility policy.
• Work with Human Resource Director and DNS when scheduling modified work duty employees in accordance with work restrictions and facility policy.
• Complete in timely fashion necessary nursing department employee records upon hiring, job reclassification and discharge.
• Assist employees in accurate completion of forms (i.e., leave and day off requests, time cards, etc.) pertinent to scheduling and staffing.
• Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of units.
• Complete and post work sheets / time schedules. Coordinate variances with the DNS.
• Assist in completion and filing of designated reports in accordance with established policies and procedures.
• Perform miscellaneous duties pertaining to staffing and assist nursing supervisory personnel as necessary.
• Answer employee calls regarding staffing / scheduling functions. Prepare written correspondence as necessary.
• Answer applicant calls regarding position availability and coordinate interviews as deemed appropriate.
• Ensure newly hired nursing staff has time cards and schedules prior to orientation date.
• Assist in obtaining nursing care staff information needed for daily posting requirements.
• Consult with nursing department staff and supervisors concerning the staffing / scheduling needs : to assist in elimination / correction of problem areas, and / or improvement of services.
• Make written / oral reports / recommendations to the DNS concerning staffing and scheduling issues.
• Develop and maintain a good working rapport with interdepartmental personnel, as well as other departments within the facility.
• Ensure administrative functions are carried out promptly for an efficient operation.
• Assist in standardizing the methods in which work will be accomplished.
• Review complaints and grievances pertinent to scheduling and staffing. Make necessary oral / written reports to the DNS.
• Other related duties and responsibilities that may become necessary to meet the needs of the facility.
• Agree not to disclose assigned user ID code and password for accessing resident / facility information and promptly report suspected or known violations of such disclosure to the Administrator.
• Agree not to disclose resident's protected health information and promptly report suspected or known violations of such disclosure to the Administrator.
• Report any known or suspected unauthorized attempt to access facility's information system.

Committee Functions

Personnel Functions

Staff Development

Safety and Sanitation

Equipment and Supply Functions

Budget and Planning Functions

Supervisory Requirements

As Staffing Coordinator, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

Qualification

Education and / or Experience

Must possess, as a minimum, a high school education or its equivalent.

Language Skills

Must be able to read, write, speak, and understand the English language.

Ability to read technical procedures.

Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies / personnel, and the general public

Mathematical Skills

Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

Reasoning Ability

Must be a supportive team member, contribute to and be an example of team work and team concept.

Must possess the ability to make independent decisions when circumstances warrant such action.

Must possess the ability and willingness to work harmoniously with other personnel.

Must have patience, tact, a cheerful disposition and enthusiasm, as well as the willingness to handle difficult residents.

Must be willing to seek out new methods and principles and be willing to incorporate them into existing nursing practices.

Must be able to relate information concerning a resident's condition. Must not pose a direct threat to the health and safety of other individuals in the workplace.

Physical Demands

Must be able to move intermittently throughout the workday.

Must be able to speak and write the English language in an understandable manner.

Must be able to cope with the mental and emotional stress of the position.

Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.

Must function independently and have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agencies.

Must meet the general health requirements set forth by the policies of this facility, which include a medical and physical examination.

Must be able to relate to and work with the ill, disabled, elderly, emotionally upset, and, at times, hostile people within the facility.

Must be able to push, pull, move, and / or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and / or carry such weight a minimum distance of 50 feet.

May be necessary to assist in the evacuation of residents during emergency situations.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Works throughout the nursing service area (i.e., drug rooms, nurses' stations, resident rooms,