War Room Program Coordinator and Automator

War Room Program Coordinator and Automator

Initial Length : 6 months with possibility of extension depending on performance and business need

Remote fine, however, candidates who are based near the offices in Santa Clara, CA, Bellevue, WA, Chicago, IL and New York, NY preferred

We’re looking for a high-performing War Room Program Coordinator, Facilitator & Workflow Automator to lead the operational transformation of our internal “War Room” initiative—a strategic program that accelerates high-value enterprise deals through structured, cross-functional collaboration.

This is not a traditional coordination role. We need someone who thrives in dynamic environments, can manage scheduling and communication across time zones, and—most importantly—can build AI-enabled workflows and automate manual processes. Your mission will be to evolve the program into a streamlined, self-reinforcing engine that scales with minimal friction.

Part Time – 20 hours per week

Responsibilities :

End-to-End Program Coordination

• Manage intake flow : review deal submissions, qualify opportunities, and triage next steps
• Schedule War Room sessions across global time zones (7 AM to 5 PM PST)
• Adjust meetings, resolve conflicts, and actively communicate with participants via Slack / email
• Coordinate across field sellers and internal stakeholders to ensure participation and prep
• Attend meetings to ensure they run smoothly, next steps are captured / pointed out, etc.

Workflow Automation & AI Enablement

Session Support & Follow-Through

Reporting & Analytics

Experience :