Staff Accountant

Staff Accountant

We’re looking for an experienced and detail-oriented Staff Accountant to oversee the financial health and day-to-day accounting operations of our growing marketing agency.

This role goes beyond traditional bookkeeping—you’ll be responsible for maintaining accurate financials, managing job costing, processing payroll, and creating custom journal entries to ensure our financial systems support both operational efficiency and strategic growth.

You'll work closely with leadership to provide financial insights, support decision-making, and help drive profitability as we scale.

What You’ll Do

System : Work within Workamajig to maintain accurate project financials and data

Data Management : Maintain accurate and up-to-date records of financial transactions, including invoices, receipts, payments, and expenses.

Bank Reconciliations : Reconcile bank accounts, credit cards, and other ledgers to ensure accuracy and resolve discrepancies in a timely manner.

Accounts Receivable (AR) : Generate accurate client invoices, billing reconciliation, monitor A / R aging and drive collections.

Accounts Payable (AP) : Own vendor bill intake, schedule and execute payment runs; and maintain vendor files / W-9s.

General Ledger : Prepare and post journal entries, adjusting entries, accruals, and reclassifications as needed.

Reporting : Support month-end and year-end close processes, including preparation of financial statements and management reports.

Job / Project Costing : Lead job costing processes to ensure proper expense allocation and project profitability tracking.

Collaboration : Collaborate with CPAs by providing schedules and supporting documentation.

Collaboration & Leadership : Collaborate with leadership to support budgeting, forecasting, and financial planning.

Payroll : Manage payroll for employees and contractors, including tracking PTO and handling compliance.

Process Improvement : Identify and implement process improvements and system efficiencies.

Other : Perform additional accounting and finance tasks as assigned.

What We’re Looking For

5+ years of experience in bookkeeping, accounting, or financial operations within a marketing, creative, or service-based agency (Workamajig a plus).

Proficiency in QuickBooks Online (QBO) or similar accounting software, with hands-on experience preparing journal entries.

Strong understanding of GAAP and core accounting principles.

Strong attention to detail, organization, and communication; able to manage multiple priorities.

Comfortable in hybrid / remote roles, adaptability to learning new systems.

Familiarity with CRMs (HubSpot) and PM tools (Asana, Monday, ClickUp, Slack) preferred.

Who Fits Best?

You’re the right candidate if :

You come from a small-to-medium agency or business (

You understand agency billing, project-based accounting, cost allocation, margin tracking.

You want to take ownership and grow — you’re not looking for routine tasks but a challenge.

You’re comfortable working with new systems and eager to master Workamajig.

You appreciate being supported by a strong team and want mentorship.

Eager to take this position to the next level.

Work Arrangement & Travel

Preference for a hybrid candidate in Rhode Island (able to come into office periodically).

For national candidates, occasional travel (e.g. flights a few times per year) to Rhode Island for in-person collaboration and team meetings.

Why Join Xzito

Your voice matters (for real). Sit at the table with leadership and be heard. You’ll influence how we price, bill, close, and forecast—not just “do the books.”

Small team, real impact. You’ll keep our finances and daily operations running smoothly—and your work will directly influence our growth and success.

Values you can feel. We live our core values—teamwork, integrity, excitement, growth, and respect—and we expect ownership, accountability, and continuous improvement from everyone.

Comprehensive benefits. Medical & dental insurance, retirement plan options, disability insurance, and paid time off.

Growth & learning built in. 1 : 1 coaching and mentorship, regular team learning sessions, and support for professional training & certifications—join a mission-driven, collaborative team that’s always learning.

Joining Xzito means being part of a team that’s mission-driven, collaborative, and always learning. If you're looking for a role where you can make an impact and grow with a values-aligned company—we’d love to meet you.