Office Coordinator - Police

Job Description

Job Description

EFFECTIVE DATE : NOVEMBER 2024

OFFICE COORDINATOR - POLICE

DEPARTMENT : POLICE

JOB CLASSIFICATION : FULL-TIME

SAFETY SENSITIVE : NO

TECHNET # 770

PAY GRADE 4

PAY GRADES LINK

GENERAL PURPOSE

Under general supervision of the Administrative Lieutenant and direct supervision of the Executive Assistant. This employee performs entry-level office duties for the Spanish Fork City Police Department.

ESSENTIAL FUNCTIONS

• Greets visitors, answers phone and forwards calls in a pleasant and courteous manner
• Regularly checks voicemail, retrieves messages and ensures they are accurately distributed to the appropriate staff or department without delay, maintaining confidentiality as necessary.
• Courteously directs visitors to appropriate office personnel without delay
• Receives incoming mail, sorts it by department or recipient, and ensures timely distribution.
• Ensures that sensitive or confidential records are properly secured in compliance with city policies. Protects the integrity of records and maintains confidentiality.
• Provides radio dispatch services to all Spanish Fork public safety services
• Conducts fingerprinting for citizens, following proper procedures and ensuring accuracy.
• Assists in the preparation and tracking of warrants and paper services, ensuring all legal documents are processed in a timely and accurate manner.
• Provides secretarial support to the department, including typing documents, filing records, and maintaining organized and accessible files.
• Receives payments from citizens, ensuring accurate documentation.
• Supports the department's communication efforts by helping post and update information on social media platforms.
• Works closely with the Department Secretary, providing support on various tasks as needed to help maintain efficient office operations.
• Must be able to meet attendance and punctuality requirements for this position. Must abide by all city policies and procedures. Must work well with others and be a team player
• Performs other related duties as assigned

POSITION QUALIFICATIONS

Education and Experience

Necessary Knowledge, Skills, and Abilities

Special Requirements

Applicant will be required to submit to a criminal background check and drug test