Insurance Specialist I- Corporate Patient AR Management-Full Time

The Guthrie Clinic’s Corporate Patient Accounts Receivable Management department is seeking a detail-oriented and motivated Insurance Specialist I to join our team. In this full-time hybrid role, you will play a key part in ensuring accurate and timely insurance claim submissions, supporting billing operations, and collaborating with internal teams to resolve account issues. This is an excellent opportunity for someone with strong organizational skills and a passion for delivering high-quality administrative support in a fast-paced healthcare environment.

Why Choose Guthrie?

• Comprehensive Medical and Dental Insurance – effective the 1st of the month following your hire date.
• Generous PTO Accrual : Start earning experiential paid time off from Day 1.
• 403B Retirement Plan with Company Matching – secure your future with our robust retirement plan.
• Friendly, Supportive, and Diverse Work Family : Be part of a team that feels like home.

Position Summary :

Responsible for non‐complex electronic and paper claim submissions to insurance payers. Coordinates required information for filing secondary and tertiary claims reviews and analyzes claims for accuracy, i.e. diagnosis and procedure codes are compatible and accurate. Makes charge corrections or follows up with appropriate parties as needed to ensure billing invoice is correct. Follows up with payers on unresponded claims. Works denied claims by following correct coding and payer guidelines resulting in appeal or charge correction. Teams with Insurance Billing Specialist II and Denial Resolution staff to work projects, request guidance on more complex billing issues and cross training for other payers and tasks. Responds to a variety of questions from insurance companies, government agencies and all Guthrie Medical Group offices. Partners with CRC and other Guthrie departments to field billing inquiries. Answers all correspondence from insurance carriers including requests for supportive documentation.

Education, License & Cert :

High school diploma required; CPC, CCA, RHIA, RHIT certification in medical billing and coding or Associates degree preferred.

Experience :

Strong organizational and customer service skills a must. Experience with office software such as Word and Excel required. Previous experience performing in a high volume and fast paced environment.

Essential Functions :

1. Works pre‐AR edits, paper claims, reports and work queues as assigned to ensure accurate and timely claim submission to individual payers. Reports possible payer or submission issues.

2. Works closely with a Denial Resolution Specialist or Billing Specialist II mentor to cross train on various payers and tasks to expand insurance billing knowledge and skills.

3. Follows up on rejected and / or non‐responded claims as assigned. Utilizes internal rejection protocols, coding knowledge, reimbursement policies, payer guidelines and other sources in order to research rejections to secure appropriate payment.

4. Provides back up to Central Charge Entry and Cash Applications. Manually enters charges, posts and distributes insurance and patient payments.

5. Promptly reports payer, system or billing issues.

6. Utilizes Epic system functions accurately to perform assigned tasks. Ex : charge corrections, invoice inquiry, billing edits, insurance eligibility.

7. Exports and prepares spreadsheets, manipulating data fields for project work.

8. Identifies and provides appropriate follow up for claims that require correction or appeal.

9. Provides timely resolution of credit balance as identified and / or assigned. 10. Requests adjustments on invoices that have been thoroughly researched and / or were unable to reach payment resolution. Documents support on request forms and performs adjustments within policy guidelines.

Other Duties :

1. Provides feedback related to workflow processes in order to promote efficiency.

2. Answers phone calls and correspondence providing request information. Documents action taken and provides appropriate follow up.

3. Acquires and maintains knowledge of and performs within the compliance of the Guthrie Clinic’s Corporate Revenue Cycle policies and insurance payer regulations and guidelines.

4. Demonstrates excellent customer service skills for both internal and external customers.

5. Maintains strict confidentiality related to patient health information in accordance with HIPAA regulations.

6. Assists with and completes projects and other duties as assigned.

The pay rate for this position is $17.00 - $25.34 based on experience.