Business Assistant I

Business Assistant

Business Assistants in the Statewide Enterprise Business Services team support enterprise-level business functions across multiple statewide campuses and program units. Incumbents perform transactional and coordination work related to purchasing, travel, personnel actions, scholarship processes, financial reviews, and other tasks as assigned. They help ensure consistency with Statewide Business Services standards, University policy, and internal controls.

• Processes purchasing transactions and P-card submissions in accordance with University and Enterprise-level standards.
• Reviews, reconciles, and tracks financial activity in support of monthly financial reviews.
• Assists with basic preparation of documentation for EPAPs, HR actions, scholarship changes, ServiceNow tickets, and other personnel-related transactions.
• Maintains spreadsheets, tracking logs, Box folder structures, and other recordkeeping systems used by Business Services.
• Performs routine account lookups, gathers backup, and confirms documentation for compliance requirements.
• Schedules or coordinates meetings and captures action-item notes as needed.
• Prepares travel arrangements and processes travel documentation according to policy.
• Prepares basic correspondence, agreements, and other business documents.
• Assists with fiscal year planning by collecting and organizing financial data.
• Monitors assigned project tasks to verify status, completeness, and next steps.
• Performs other enterprise-level transactional duties as assigned.
• Working knowledge of accounts payable, purchasing, and transaction workflows in a public institution.
• Ability to review and reconcile accounts and financial records.
• Skilled using spreadsheet tools, tracking logs, and standard office software.
• Ability to learn and follow Business Services procedures for monthly reviews, change approvals, and documentation routing.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Ability to work independently and within distributed / remote teams.
• Excellent customer service and communication skills.
• Minimum Qualifications : Two years of related work experience; or an associate degree / technical training in a related field.
• Preferred Qualifications : Prior experience working in or with Utah State University Extension / Extension programs, activities, or financial structures.

Required Documents : Along with the online application, please attach : 1. Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume / CV" 2. Cover letter to be typed / pasted at the end of your application 3. Answer the following screening question : Please share...

USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university's academic mission of learning, discovery, and engagement. USU is an Equal Opportunity employer and does not discriminate in any of its programs and activities based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity / expression, disability, status as a protected veteran, or any other status protected by University policy or local, state, or federal law.