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Office Coordinator

Office Coordinator

Libra SolutionsHuntersville, NC, US
30+ days ago
Job type
  • Full-time
  • Quick Apply
Job description

Office Coordinator  Huntersville, NC  Job Description :

  • Libra Solutions seeking a proactive Office Coordinator to support day-to-day operations in our Huntersville, NC office and remotely support our Denver, CO office.
  • This role is ideal for someone who is highly organized, takes initiative, and is comfortable managing a wide range of responsibilities with minimal supervision.   The Office Coordinator will play a key role in maintaining a welcoming and well-functioning office environment, supporting employee needs and coordinating with vendors / building-management.

As part of the HR Team, this individual will also serve as a local HR presence, helping to create a positive employee experience and supporting occasional HR-related tasks.  This position is based in our Huntersville, NC office.  Responsibilities :

  • Manage visitor access and office entry for both Huntersville and Denver locations.   Maintain office security protocols and coordinate with building management as needed.  Answer, screen, and route incoming phone calls.
  • Accept / sign for deliveries; distribute incoming mail and packages.    Monitor and replenish office supplies, first aid essentials, and kitchen inventory; track related expenses.
  • Oversee maintenance of kitchen appliances and coordinate with vendors and external providers.
  • Ensure office is presentable; clean, organized, and welcoming.
  • Serve as liaison with building management for maintenance and facilities-related issues.  Arrange travel and accommodation for executive team members and candidates.
  • Support planning and coordination of onsite meetings, team lunches, and occasional events.
  • Provide executive support including food orders, expense handling, and event planning.
  • Perform general administrative and executive support.
  • Assist with onboarding tasks.

    • Support special HR projects on an as-needed basis.  Skills & Experience :

  • High School or GED required.  Previous experience in office coordination, facilities, or administrative support preferred.   Strong critical thinking and problem-solving skills.  Self-motivated with ability to work independently and manage multiple priorities.  Excellent verbal and written communication skills   Friendly, approachable, and customer-focused demeanor.   Be customer-focused and a team player. Comfortable using technology to manage remote access and vendor tools.  Proficient in Microsoft Office Suite (Excel, Word, Outlook, etc.).           Benefits : Libra Solutions offers competitive compensation, benefits that include health, dental and vision plans, 401(k) plan with company matching, Flexible spending accounts and paid time off. #LI-LD1 Powered by JazzHR
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    Office Coordinator • Huntersville, NC, US