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Project Support Specialist

Project Support Specialist

CompQsoftSan Diego, CA, United States
3 days ago
Job type
  • Full-time
Job description

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Job Type

Full-time

Description

We are seeking a highly motivated and organized Junior Project Support Specialist to provide critical administrative, project, and compliance support to the Program Manager, Project Manager, and Deputy Project Manager for a key U.S. Navy Networks program. This entry-level role is ideal for a self-motivated individual eager to learn the complexities of DoD operational systems and the Risk Management Framework (RMF) . The primary focus will be on coordination, documentation, data integrity, and ensuring smooth project governance.

Administrative and Programmatic Support

  • Executive Support : Provide direct administrative support to the Program Manager, Project Manager, and Deputy Project Manager, including calendar management, scheduling complex multi-stakeholder meetings, and arranging travel logistics.
  • Documentation Management : Organize, manage, and maintain project documentation, correspondence, and technical artifacts within designated repositories (e.g., SharePoint, shared drives).
  • Meeting Coordination : Prepare agendas, distribute pre-reading materials, attend project and executive meetings, and accurately draft and distribute formal meeting minutes and action item logs.
  • Communication : Draft clear, professional internal and external communications, briefings, and status reports for various levels of management and client stakeholders.

Systems Analysis and Compliance Support

  • Requirements Support : Assist senior PMs and Engineers in collecting, documenting, and tracing low-level system requirements to support new initiatives and system upgrades.
  • Process Mapping : Support the definition and documentation of current ("as-is") and future ("to-be") business and technical workflows using basic flowcharting tools.
  • Data Integrity : Ensure the accuracy and consistency of data related to system assets, user accounts, and compliance status within program management tools.

    • Project Control and Tracking

  • Action Item Tracking : Own the comprehensive tracking and follow-up for all project action items and critical due dates, ensuring accountability across technical and administrative teams.
  • Reporting : Compile and synthesize status updates from various functional leads (Engineering, Cybersecurity, Logistics) into consolidated weekly and monthly program status reports.
  • Financial Administration : Assist the Project Manager with basic task order administration, expense tracking, and resource utilization reports as needed.

    • Requirements

    Experienced with frequent use and application of technical standards, principles and theories. Works under general supervision, providing solutions to technical problems of moderate scope / complexity.

  • Education : Bachelor's (or equivalent) with 0-2 years of experience.
  • Clearance : Must be a U.S. Citizen and possess the ability to obtain and maintain a DoD Secret security clearance.
  • Experience : 0 to 2 years of experience in a professional office environment, with proven proficiency in organizational and coordination tasks.
  • Technical Proficiency : Proficient knowledge of the Microsoft Office Suite (Word, Excel , PowerPoint, Outlook) for scheduling, data tracking, and report generation.
  • Personal Attributes : Must be self-motivated , highly organized, detail-oriented, and possess a strong willingness to learn complex Navy / DoD operational systems and processes.
  • Experience using collaboration tools such as SharePoint or Microsoft Teams.
  • Familiarity with basic project scheduling concepts or software (e.g., MS Project).

    • Salary Description

    Range : $40K to $65K

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    Project Specialist • San Diego, CA, United States