Finance Associate

Job description

ORGANIZATIONAL OVERVIEW

Educare DC is growing to serve over 350 children from birth to five years - and their families - through our state-of-the-art center and through community partnerships. Building on the program foundations of Early Head Start and Head Start and accredited by NAEYC (National Association for the Education of Young Children), Educare DC promotes school readiness by implementing effective programming aimed at preventing the development of an achievement gap in the early years. Educare DC is part of the 23-school Educare Learning Network that serves as a platform for broader change, inspiring high-quality programs in communities, improving public policies within each state, and demonstrating a comprehensive, research-based approach to the first five years of life and learning. Educare draws on a blend of private and public dollars, including childcare, Early Head Start, Pre-K, and other state and federal funding streams.

POSITION OVERVIEW

The Finance Associate will assist in managing financial and procurement functions in the Finance Department. These functions include accounts payable (AP), accounts receivable (AR) and procurement / budget management. This is a full-time position and will report directly to the Fiscal Manager.

RESPONSIBILITIES

Accounts Payable

• Record all vendor invoices in the accounting system in a timely manner.
• Review all invoices for coding accuracy and appropriateness
• Communicate errors or needed changes with all vendors
• Scan invoices into financial management system (Bill.Com), assign proper funding code and set up approval route
• Monitor financial management system (Bill.Com) to ensure all invoices are paid in a timely fashion; follow-up with appropriate approval signatures.
• Review vendor statements and answer any vendor inquiries
• Maintain W-9 documentation for independent contractors
• Review employee credit card activity, reconcile to monthly statements, and record activity into accounting system

Accounts Receivable

Budget / Grant Management

Audit Support

Office Management

Other

EDUCATION AND EXPERIENCE REQUIREMENTS

ADDITIONAL JOB REQUIREMENTS

ESSENTIAL JOB FUNCTIONS