Office Assistant

Job Posting: Office Assistant

Job Description

Delaware Camera Systems is excited to announce an opening for a full-time Office Assistant in a very fast paced business. Applicant needs to be proficient in all Microsoft programs, I Cloud, Constant Contact, etc. As we continue to grow and expand our services, we require a dedicated individual to support our dynamic team. This vital position is suited for someone who thrives in a fast-paced environment and wishes to forge a career in administrative support. Please note, this is an onsite position and is not eligible for remote work. We are looking for a vibrant, business-focused individual who can help maintain and foster the growth of our enterprise.

The right candidate will play a fundamental role in the daily administrative operations, assisting management in various tasks, and contributing significantly to our growth objectives. If you are looking to join a forward-thinking company that listens to your ideas, and rewards those that will contribute in our success, this is your chance to be part of our promising team, and will be rewarded for your efforts.

Duties and Responsibilities

• Answer and direct phone calls to relevant staff.
• Schedule meetings and appointments; maintain calendar events for management and service.
• Create quotes and invoices for client transactions and ensure they are sent timely.
• Assist in the preparation and organization of documentation and reports.
• Work on assigned projects aimed at business growth and expansion initiatives.
• Coordinate logistics for internal events and presentations.
• Handling incoming and outgoing correspondences and ensure items are distributed and stored appropriately.
• Provide clerical support to management and other staff.
• Maintain and ensure a clean and organize office environment daily.
• Manage supplies and inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Assist in the follow-up with clients.
• Support bookkeeping and budgeting procedures for the office.

Requirements

• Proven experience as an office assistant in another relevant administrative role.
• Strong organizational and planning skills.
• Strong communication skills, both verbal and written.
• Pleasant and professional demeanour.
• Punctual, with a strong sense of time management.
• Proficiency in the Microsoft Office 365 suite of products.
• Ability to handle multiple tasks with attention to detail.
• Capability to work both in a team and independently when needed.
• Evidence of the ability to practice a high level of confidentiality.
• Excellent documentation skills.
• Bachelor’s degree in business administration, communications, or relevant field experience preferred.