Talent.com
Technician, Accounting

Technician, Accounting

Guilford Technical Community CollegeNorth Carolina, United States
30+ days ago
Job type
  • Temporary
Job description

Description

The jobholder performs accounts payable duties and general accounting duties for all related entities. Additionally, this position serves as a backup for accounts payable and check-writing functions for the college for all fund sources (federal, state, county, institutional and grants). They will reconcile specified subledgers to the general ledger and perform year-end close functions.

Min Salary

Max Salary

Duties / Functions

Not for profit duties :

  • Review, code and enter invoices for related entities. Cut checks for invoices after approved by supervisor.
  • Review, code and enter sales invoices and cash receipt transactions as needed.
  • Maintain a wide variety of accounting information, files and records.
  • Prepare for review and submit tax returns (sales and use, withholding and 1099’s)
  • Perform record keeping, clerical functions and research and resolve discrepancies and ensure compliance with financial, legal, state or federal requirements.
  • Prepare spreadsheets and reports as part of problem solving and / or reporting requirements.
  • Answer inquiries from budget / grant managers, administrative assistants, senior management and external agencies.
  • Create deposits for cash receipts and take to cashiers for deposit as required. Scan checks to bank as needed.
  • Review reports for accuracy; analyze and process corrections to budgets, expenditures and deposits; record and maintain backup documentation for audit trail.
  • Compile statistical, financial and / or auditing reports on a recurring and / or ad hoc basis. Distribute reports to appropriate parties.
  • Review accounting transactions to confirm proper coding, approval and handling of transactions as assigned.
  • Reconcile accounts and prepare necessary journal entries monthly. Prepare and enter monthly banking transactions into the cash module of Great Plains.
  • Assist in year-end closing of fiscal and accounting records as needed.
  • Maintain accurate, organized files.
  • Ensure compliance with the Standard Records Retention and Disposition Schedule and related schedules for the related entities.

Backup Support Duties :

  • Review and enter college vouchers for all fund sources (federal, state, county, institutional and grants) including bookstore invoices, payroll close-out checks and local and capital outlay as needed.
  • Serve as backup for college check-writing functions for both accounts payable and payroll disbursements.

    • Other Duties :

  • Prepare monthly schedules (interim financial reports) for Board presentation.
  • Prepare various analytical month-end and year-end reports for management.
  • Assist with EAGLE internal control reviews if needed.
  • Demonstrate and model the College’s employability skills : adaptability, communication, information processing, problem solving, responsibility and teamwork.
  • Perform other duties as assigned, including assisting with peak registration activities.
  • Serve on committees and work teams as assigned.

    • Difficult Challenges

  • Constantly moving, fast-paced environment.
  • Changing priorities with fixed deadlines.
  • Compliance with state regulations, college procedures and grant requirements.
  • Constant interruptions causing breaks in focus and increased stress.

    • Contacts

  • Daily : supervisor re : updates, assignments
  • Daily : Controller, budget managers, faculty and staff re : reports, information for reporting
  • Daily : Purchasing, Accounts Payable, Accounts Receivable / Cash Receipts Office, Financial Aid, Conference Center, Foundation Office re : activity and payments

    • Education Required

  • Associate Degree in accounting, business or related field from a regionally accredited post-secondary institution OR significant related experience required.

    • Education Preferred

  • Bachelor’s in Accounting from a regionally accredited post-secondary institution or related field preferred.

    • Experience Required

    Experience Preferred

  • Minimum of 3 years related experience in accounting / bookkeeping preferred.
  • NC Community College experience preferred.
  • Non-profit accounting experience preferred.

    • KSA Required

  • Proficient use of manual and automated accounting systems including accounts payable, accounts receivable and general ledger.
  • Proficient use of computers (spreadsheets, word documents and access database software) and 10-key calculator.
  • Ability to process large volumes rapidly and with accuracy.
  • Ability to maintain confidentiality and exhibit discretion and sound judgment in decision-making.
  • Ability to work independently with limited direct supervision.
  • Capable of working in team environment both within the department and throughout the college.
  • Skilled at applying college policies and procedures, as well as federal, state and local regulations.
  • Ability to effectively prioritize and handle multiple projects simultaneously while adhering to strict deadlines.
  • Excellent math skills, with strong analytical and problem-solving abilities.
  • Excellent communication skills, both oral and written.
  • Excellent interpersonal and customer service skills.

    • KSA Preferred

    Department / Job Specific Requirements

  • Attend training on Anti-Harassment, Family Education Rights and Privacy Act ( FERPA ), Personal Information Protection ( PIP ), Reporting Requirements, and Ethics Law in North Carolina.
  • The following (compliance) training is required and must be completed within the first 30 days of hire with annual refresher training thereafter :
  • Ethics
  • Safety / Shooter on Campus
  • Personal Information Protection Training ( PIP )
  • Anti-Discrimination / Harassment & Title IX
  • Other training may be required as determined applicable.

    • Physical Demands

    Physical Activity : Primarily sitting

    Environmental Hazard(s) :

    Lifting :

    Create a job alert for this search

    Accounting Technician • North Carolina, United States