Proposal Coordinator

Job Description

Job Description

Why CCI? CCI Systems, Inc. is an Employee-Owned Telecommunications Company based in Iron Mountain, MI with 60+ years of industry knowledge and experience. Our outstanding team-based work culture and environment has allowed us to grow, develop, and retain long-term employees. We offer a comprehensive benefits package, competitive pay, flexibility, paid on the job training, professional development, and inspire you to be bold, yet accountable. We value our employees’ hard work and determination and REWARD results all while having fun!

Our mission is to make life better by connecting people through innovative communication systems.

We are seeking a Proposal Coordinator who plays a vital role in supporting the bid and proposal process by managing key administrative functions, monitoring bid portals, templating proposal content, and maintaining accurate records within CRM systems. This role ensures that all opportunities are properly captured, tracked, and prepared for timely and compliant submissions. Working closely with the Proposal Manager and cross-functional stakeholders, the Proposal Coordinator assists in proposal development, schedules meetings, coordinates customer engagements, and maintains organized documentation. This position is essential to ensure the proposal process runs smoothly, efficiently, and in alignment with company standards.

Responsibilities

• Monitor bid portals regularly to identify and capture new opportunities that align with the company’s services and strategic objectives.
• Maintain and update CRM systems with accurate and timely data related to projects, opportunities, and proposal activities.
• Assist in templating proposals using standardized formats and tools.
• Coordinate internal meetings and deadlines related to proposal development.
• Support document management activities, including scanning, filing, organizing submission logistics, and ensuring accurate and timely handling of proposal materials.
• Track budget-approved purchases and maintain fiscal year usage records.
• Ensure proposal documents meet formatting and compliance requirements.
• Provide administrative support to the Proposal Manager and broader team.
• Maintain confidentiality and uphold ethical business practices.
• Perform other duties and responsibilities as assigned.

Qualifications

Shift is Monday-Friday between the hours of 8 : 00 a.m. to 5 : 00 p.m. CST but must be able to work outside normal business hours when required.