Project Controls Analyst

Project Controls Analyst

Duration 1 year contract

• This is a hybrid role that expects the candidate to be in office at minimum 1-4 day per week or job site. Of the minimum of 4 of the in person / in office days per month at the Fresno Location, 2 of those may be team-related meetings and the other 2 days can be observed at a more local office, if available / applicable
• Travel is expected to be approximately 1 day in office per week, with occasional trips to job sites. 25% is a rough estimate of typical conditions

Pay Range : $65.00 / hour - $68.00 / hour

Department Overview

The Electric Operations team ensures the delivery of safe and reliable electric service to our customers. Electric Operations is responsible for every aspect of electric distribution and transmission operations, including planning, engineering, maintenance and construction, asset management, business planning, restoration and emergency response.

Job Responsibilities

Cost Plan Development and Analysis :

Use the cost and schedule plan to determine if project objectives are achievable.

Create, maintain, and update monthly forecast budgets.

Prepare various cost reports and maintain forecast accuracy. Prepare project performance analysis, cost, and schedule status reports. Identify cost and schedule variances from objectives and recommend corrective action.

Assess and report on project performance using established industry standards.

Ensure that responses to project budget, and GRC or FERC cost requests reflect accurate and current project cost information and stakeholders are in concurrence.

Provide regular communication on project cost, schedule and risk status to project team members, stakeholders and public.

Interface with design and planning resources and software systems.

Review and assist in the preparation of Advance Authorizations, Job Estimates and Re-Authorizations and assist PM in routing for approval.

Prepare journal entries and coordinate or process goods receipts in current software system.

Ensure that responses to budget and cost requests reflect correct project cost information and stakeholders are in concurrence.

Input data into various programs and prepare various cost and forecasting reports.

Project Documentation & Reporting :

Verify that project cost and schedule milestones were / were not attained and provide input to identify future process or business improvements and work with responsible parties to implement.

Manage orders from inception through completion and all required documentation is entered in current software system (Ex : EDMS).

Resolve all open items, ensure compliance requirements are met and settlement rules are entered, and close out order.

Maintain scope change, contingency release, change order, and journal entry logs.

Maintain written and electronic project documentation and records for required aspects of the project : Maintain project files in accordance with established guidelines and requirements (Ex : utilizing the electronic document management system or EDMS).

Document change order requests, project status, key issues, risks and resolution, priority changes and approvals.

Provide Project Manager with monthly report of project costs and / or schedule information including variance analysis according to an agreed upon level of detail and prioritization.

Provide Project Team members with current status report containing schedule and cost information. Comply with Utility Operations Policies, Standards and Guidelines.

Assist PM with Post Job Critique.

Central Data Management Functions

Quality and Analysis

Prepare various monthly and weekly project management reports and report performance reports to management group including scorecards.

Ensure quality of reports for the department, to report out to stakeholders.

Validate weekly and monthly data sets.

May provide support to project manager(s) as necessary

Special Projects

Fulfill ad-hoc requests for cost-related data and analysis.

Participate on (or lead) various process improvement initiatives, within Project Management.

Central Financial Analysis Functions

Project Budget & Cycle Forecast Monitoring / Reporting

Prepare various monthly and weekly project performance reports - budget and cycle forecast reports; and finance status reports, utilizing the financial tracking software (e.g. SAP / BW system and EPM).

Coordinate and work with all stakeholders, on creating new reports, that best measure and support good business decisions, to meet the Year End Annual Budget target.

Coordinate and summarize project cycle forecast variance explanations for the department, to report out to stakeholders.

Ensure that all responses to budget, quarterly cycle requests reflect accurate and current project cost information and stakeholders are in concurrence.

Post and update all the project performance; budget and cycle forecast; and status reports on the Project Management website.

Financial and Performance Management

Monitor, analyze and report out on the Departments Forecasting Performance, with weekly performance reports, utilizing the financial tracking tools (e.g. SAP / BW).

Analyze financial results on a monthly basis, providing explanations of significant cost drivers to PM Leadership reports such as the Green-Red Scorecard and Lessons Learned Reports.

Schedule Development and Analysis :

In coordination with Project Manager develop project schedule and cash flow / forecast plans with functional department input.

Attend Project and Job kickoff and walk down meetings.

Create, maintain and update schedules.

Document, monitor and communicate project milestones and risks with appropriate stakeholders.

Participate in project status meetings, collect progress data and revise project plan as needed.

Monitor financial progress and maintain Project Managers order group. Develop, maintain and control project schedule plans using appropriate software (for ex : SAP Project System, SAP Work Management System, and Primavera P6).

Qualifications

Minimum :

Bachelors Degree or equivalent experience

1 year of experience in electric or gas transmission or distribution business operations area, business planning, accounting, finance, construction management or project management, at this client; OR, 2 years of experience in electric or gas transmission and / or distribution business operations area, business planning, accounting, finance, construction management and / or project management, if hired externally

Desired :

Experience with appropriate software tools, e.g., SAP Work Management, BPC, Planning Orders, BW, P6 (Primavera), MS Excel

Knowledge of Unifier, ProjectWise, and / or HeavyBid

Competency in providing direction, delegating, and removing obstacles to get work done

Competency in interpreting and applying understanding of key financial indicators to make better business decisions

Competency in making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems

Knowledge of mathematics - for example algebra, geometry, trigonometry - as needed to perform at the job level

Ability to apply project management theories, concepts, methods, best practices, and techniques as needed to perform at the job level

Knowledge of project management tools - for example Primavera, PGE work scheduling and management - as needed to perform at the job level

Project Management, Project Controls, or Construction Management experience

Risk Management and Earned Value Analysis experience

Accounting / budgeting knowledge

Forecasting skills

Certified Associate in Project Management (CAPM) or Project Management Professional (PMP) Certification

Willing to travel

Experience with SPSI reporting

Benefits : (employee contribution)

Health insurance

Health savings account

Dental insurance

Vision insurance

Flexible spending accounts

Life insurance

Retirement plan

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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