OPS IFAS Citation Project Assistant

OPS IFAS Citation Project Assistant

Job No : 537540

Work Type : Full Time

Location : Main Campus (Gainesville, FL)

Categories : Office / Administrative / Fiscal Support

Department : 55050300 - LB-MARSTON REFERENCE

Job Description

Classification Title :

OPS - IFAS Citation Project Assistant

Classification Minimum Requirements :

N / A

Job Description :

This position assists the UF / IFAS Annual Report Publication Coordinator, who works with the UF / IFAS (Institute of Food and Agricultural Sciences) Office of Research, in preparing the UF / IFAS annual report of peer-reviewed journal articles for submission to the USDA in late-March 2026.

Work on the project will consist of creating 27 separate unit lists in EndNote, Excel, and Word, which in total contain approximately 2,400 citations and a master list of unique citations in EndNote Web, Word, and Excel. Attention to detail is extremely important .

Duties and Responsibilities :

• Downloads article citations from Scopus, Web of Science, and journal websites into EndNote
• Verifies all citation elements are correct in EndNote and Word / Excel
• Reviews each citation for compliance with established publication guidelines, which includes verifying :
• that article is in its “final form” in 2025(not online first / preprint / first look, etc.)
• the journal and article type of the citation are both peer-reviewed
• at least one of the referenced authors is affiliated with UF and the unit
• Reviews all the final lists to ensure accuracy

Hours : 30-40 hours / week (see more information under Schedule)

Length of Employment : approximately December 9, 2025 - March 26, 2026

Schedule :

th

th

during training and the beginning of January

Expected Salary : $19.00 / hour

Required Qualifications :

Preferred :

Special Instructions to Applicants :

In order to be considered, you must upload your resume, cover letter, and references .

Application must be submitted by 11 : 55 p.m. (ET) of the posting end date.

This is a time-limited position.

Health Assessment Required :

No

Applications Close : 27 October 2025

To apply, visit https : / / explore.jobs.ufl.edu / en-us / job / 537540

Our Commitment :

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

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