Document Recording Technician I

Recorder of Deeds Position

The Recorder of Deeds is seeking a detail-oriented team player with data entry experience for this entry level position. Understanding of legal documents relating to property is a plus. Maintain Recorder of Deeds public Search Room. Perform deed and title research of land records in conjunction with the County's UPI program. Provide excellent customer service.

Essential Duties :

• Greet customers and answer phones. Handle inquiries and / or direct calls to appropriate staff member or other county departments. Refer to outside agencies as necessary.
• Maintain positive and courteous relations with the public.
• Our customers include homeowners, title companies, mortgage companies, notaries and law firms
• Help customers search and copy land record documents available on our public access system, on microfilm, and historical record and index books dating back to the 1700's
• Print, certify and cashier copies of documents for the public
• Open / close and maintain cash station.
• Process Name Searches for open mortgages prior to court hearing for name changes
• Examine incoming documents for recordability, correct UPI format.
• Perform deed research to verify UPI accuracy and property ownership using our Records Management System, ChescoViews, and Chester County EFilm.
• Process daily mail, Fed Ex, UPS
• Scan recorded documents into our Records Management System
• Timestamp, label and file Subdivision Plans and Mapfiles
• Index documents for Document Date, Grantor, Grantee, UPI, Municipality, Legal Description, Related Book and Page
• Make indexing corrections suggested after outside vendor review
• Mail recorded documents back to original submitters.
• Work with title companies, law firms and other counties to determine proper UPI numbers.
• Work with the Assessment Department and other taxing entities to solve problems.
• Handle customer requests for information regarding property owners, addresses, map products, etc.
• Maintain records using department procedures.
• Contribute to daily workflow and departmental goals
• Perform other duties, tasks and special projects, as required.
• After mastery of Search Room and BLR functions, may be required to calculate and collect all recording fees and state and local realty transfer taxes, and place documents on the Record with 100% accuracy.

Qualifications / Preferred Skills, Knowledge & Experience :

Additional Information :

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy. Computer Skills : To perform this job successfully, an individual should have :

Physical Demands : While performing the duties of this position, the employee is frequently required to stand, walk, sit, talk or hear, and lift and carry items. Occasionally, the employee may need to reach above shoulders; work with arms above shoulder height; bend at the waist or work while bent at the waist; kneel, stoop, crouch or squat; twist or rotate at the waist; push items; work with office machinery. The special vision requirement listed for this position is :

Work Environment :

Other :