Executive Assistant

Job Description

Job Description

We are looking for a highly organized and proactive Executive Assistant to provide dedicated support to the Regional Executive Director in Providence, Rhode Island. This long-term contract position offers an opportunity to manage critical administrative tasks and contribute to the smooth functioning of executive operations. The ideal candidate will excel in calendar management, event coordination, and communication preparation, ensuring the executive’s priorities are efficiently handled.

Responsibilities :

• Manage and maintain the executive’s calendar, including scheduling meetings and coordinating appointments.
• Provide direct support during meetings with the executive team, senior instructional staff, and school-related events.
• Prepare agendas, memos, and other documentation required for meetings and board sessions.
• Attend and assist with logistics for board meetings, which occur approximately ten times per year.
• Coordinate development events, including setting up lunches, greeting attendees, and handling post-event clean-up.
• Utilize Microsoft Office Suite tools, including Outlook for complex calendaring and OneDrive for document organization.
• Support travel arrangements, ensuring seamless coordination for executive trips.
• Assist in organizing and maintaining an efficient workspace, focusing on operational needs rather than front-facing duties.
• Proven experience in calendar management and scheduling for executives.
• Proficiency in arranging and coordinating travel plans, including booking accommodations and transportation.
• Strong skills in preparing meeting materials such as agendas and memos.
• Familiarity with Microsoft Office Suite, especially Outlook and OneDrive.
• Ability to support events and meetings with attention to detail and professionalism.
• Excellent organizational and communication skills.
• Previous experience assisting executives in a fast-paced environment.
• Ability to handle multiple priorities and maintain confidentiality.