Division Operations Coordinator

University Staff

Description

University of Colorado Anschutz Medical Campus

Department : School of Medicine, Department of Medicine, Division of Endocrinology, Metabolism, and Diabetes

Job Title : Division Operations Coordinator

Position # : 00842793 - Requisition # : 38394

Job Summary :

The Division Operations Coordinator for the Division of Endocrinology, Metabolism, and Diabetes is responsible for managing a wide range of operational, communication, and fiscal functions to ensure smooth day-to-day operation. This role involves providing administrative support to division leadership and faculty, coordinating meetings, managing travel logistics, and overseeing office and facility needs. The Division Operations Coordinator also plays a key role in communication, creating internal marketing materials, maintaining the divisional website, and organizing special events and activities. This multifaceted position requires strong organizational, communication, and problem-solving skills, as well as the ability to work independently and collaboratively with both internal and external stakeholders.

Key Responsibilities :

Provide administrative support to division leadership and faculty, including calendar management, meeting coordination, and travel arrangements.

Oversee general administrative tasks, manage communications, and ensure smooth information flow within the division.

Coordinate meetings, handle agendas, compose minutes, and maintain executive task lists and project timelines.

Support technology and workflow improvement initiatives, manage documentation, and handle office supply orders.

Facilitate and coordinate weekly Grand Rounds and Research Conference, including presenter scheduling, AV setup, and attendance tracking.

Help plan special events, employee appreciation activities, and design a Year in Review infographic.

Reconcile office invoices, adhere to financial policies, and support financial processes for recruitment, events, and guest speaker reimbursements.

Manage purchasing, travel authorizations, and compliance documentation for division-related financial activities.

Work Location :

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us :

The Division of Endocrinology, Metabolism, and Diabetes is on the state-of-the-art Anschutz Medical Campus. Our mission is to improve overall health and well-being by prevention, diagnosis, treatment, and cure of Diabetes, Obesity, Metabolic disorders, and Endocrine disorders through :

Cutting-edge basic, translational, and clinical research

Nationally recognized consultative services in Endocrinology, Metabolism, and Diabetes

National leadership

Training of future leaders in Academic Endocrinology

To learn more about us, please visit : https : / / medschool.cuanschutz.edu / endocrinology

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package, including :

Medical : Multiple plan options

Dental : Multiple plan options

Additional Insurance : Disability, Life, Vision

Retirement 401(a) Plan : Employer contributes 10% of your gross pay

Paid Time Off : Accruals over the year

Vacation Days : 22 / year (maximum accrual 352 hours)

Sick Days : 15 / year (unlimited maximum accrual)

Holiday Days : 10 / year

Tuition Benefit : Employees have access to this benefit on all CU campuses

ECO Pass : Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage .

Qualifications :

Minimum Qualifications :

Bachelor's degree from an accredited institution.

Four (4) years of professional experience providing high-level administrative support in an academic, medical, or research setting.

Substitution : A combination of education and related technical / military / paraprofessional experience may be substituted for a bachelor's degree on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications :

Experience with University of Colorado systems (Concur, Marketplace, Interfolio, etc.).

Experience with communication platforms such as Canva or PowerPoint.

Experience supporting senior leadership or faculty in a complex organization.

Knowledge, Skills, and Abilities :

Strong communication skills, both written and oral, with the ability to document meetings and correspond professionally.

Exceptional organizational, time-management, and multitasking abilities, with the capacity to prioritize tasks and meet deadlines.

Proficient in Microsoft Office Suite and virtual meeting platforms, with the ability to work independently and exercise sound judgment in a fast-paced environment.

Outstanding customer service skills, professionalism, and discretion in handling confidential information.

Knowledge of office supply management, facilities coordination, and familiarity with university policies, procedures, and strategic problem-solving.

Expertise in complicated scheduling tasks involving multiple stakeholders.

How to Apply :

For full consideration, please submit the following document(s) :

1. Curriculum vitae / Resume

2. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to : Ellie Olthoff, Eleanor.Olthoff@cuanschutz.edu

Screening of Applications Begins :

Immediately and continues until 12 / 07 / 2025.

Anticipated Pay Range :

The starting salary range ( or hiring range ) for this position has been established as $67,611 to $86,001 .

The above salary range ( or hiring range ) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement :

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement :

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu .

Background Check Statement :

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement :

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll in the occupational health medical surveillance program .

Application Materials Required : Cover Letter, Resume / CV, List of References

Job Category

: Business Services

Primary Location

: Hybrid

Department : U0001 Anschutz Med Campus or Denver - 20184 - SOM-MED-Endocrinology

Schedule

: Full-time

Posting Date

: Dec 2, 2025

Unposting Date

: Dec 8, 2025, 6 : 59 : 00 AM

Posting Contact Name : Ellie Olthoff

Posting Contact Email : Eleanor.Olthoff@cuanschutz.edu

Position Number : 00842793