Administrative Assistant

Love being part of a team that brings people together? Our Recreation Department is looking for a friendly, organized Administrative Assistant to help support the programs and events that make our community shine.

As the full-time (37.5 hours / week) Administrative Assistant, you'll be the go-to person for keeping our office organized and welcoming. From answering questions at the front desk to supporting program registration, scheduling, and communications, you'll play an important role in helping residents connect with the activities and events they love.

Responsibilities include, but are not limited to :

• Provide clerical support for contracts for services, concerts and fundraising efforts. Prepare information for monthly advisory meetings and takes minutes. Prepare a variety of department correspondence including coordinating room schedules, budget reports, and maintain statistical data from database. Compose correspondence from Director's instructions and / or own knowledge of department's functions.
• Promptly answer the department inquiries; provide accurate information relating to programs, field requests, building usage, policies, and rules and regulations of the department; screen calls for nature of business and handle accordingly.
• Meet with interested parties to reserve building room rentals. Reserve space, process deposits, and define needs for set up / break down and services throughout function.
• Coordinate program registration inquiries both online and in person. Reconcile financial statements, sell daily beach tags and seasonal permits.
• Assist Recreation Director in posting expenditures to Town accounts and managing revolving fund accounts to keep balances updated.
• Purchase department supplies and equipment; prepare invoices for processing. Communicate with vendors / independent contractors regarding the status of invoices and address any problems or concerns.
• Issue customer refunds and communicates program cancelations in a timely manner.
• Calculate payroll and performs computer entry, including posting vacation, sick leave or earned time. Track and process salary increases and other payments due to employees, such as overtime, earned time and longevity.
• Maintain class registration records, accounts receivable, accounts payable, etc. Cancel classes that don't meet minimum registration requirements and issues refunds. Manage class waitlists when needed.
• Assist Recreation Director managing and updating the department's social media platforms, ensuring timely and engaging content is posted regularly to enhance presence and engagement.

Qualifications and Experience : High school diploma; at least two years' office experience; prior experience dealing with the public strongly preferred; or an equivalent combination of education and experience.

Thorough knowledge of office practices and procedures; working knowledge of department operations and functions. Knowledge of computers, including word processing, database management, spreadsheet, and graphics applications. Certified in CPR and First Aid desirable.

Starting Salary : $51,639, with generous benefits, including health, dental, vision, life and disability insurance, flexible spending accounts and retirement plans. Full position range : $50,626 - $62,318

How to Apply / Deadline : Click on Apply Now (preferred) or send cover letter and resume to Town Administrator's Office, Sharon Town Offices, 90 South Main Street, Sharon, MA 02067 or email cover letter and resume to jobs@townofsharon.org .

Applications received by November 13 will receive first consideration. Position will remain open until filled.

The Town of Sharon is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.