Texas Bar Foundation Administrator

Bar Foundation Operational Manager

The position provides operational oversight of the Bar Foundation, develops systems and processes and ensures the functionality of donor records and financial records, as well as serving as a key liaison with the board of trustees. It is a small-shop environment and there are limited support staff. Involves frequent telephone / web / and email contact with judges, attorneys, donors, grant seekers and the public.

Primary functions include :

• Anticipating Bar Foundation needs, providing the highest level of proactive support. Applies strategic thinking to support the grant-making mission, fundraising, and the board.
• Organizing and scheduling quarterly board meetings. Arranging for all logistical details of event set up, hotel rooms and board dinners. Recording and producing board meeting minutes. Maintaining official minutes and permanent files.
• Liaison for board trustees for travel, meeting attendance and reimbursements. Assisting with board committees and conference call set up.
• Managing donor database, designing queries and reports. Updating Executive Director and staff on the use of membership database, including Blackbaud RENXT, RaisersEdge and NetCommunity.
• Independently monitoring recurring tasks via monthly activity logs. Notifying staff of upcoming issues and status of current monthly activity. Applying business thinking to improve processes and streamline activities.
• Providing financial management using QuickBooks. Processing, coding and batch contributions, reviewing financial statements and annual budget prepared by Executive Director, performing monthly reconciliation for checking account, and other accounts as needed.
• Resolving a variety of complex requests and balancing the needs of the Executive Director, Development Director and the Grant Manager.
• Coordinating office activities and operations to secure efficiency and compliance to organization policies. Serving as organization liaison for outside vendors.
• Assisting with communications and social media, including eblasts, press releases, website, newsletters, impact report and solicitation. Ensuring accuracy before communications are sent and contributing to all communications efforts.
• Other duties as assigned. Aligning work duties with the Bar Foundation mission and exemplifying Bar Foundation's values and culture of teamwork.

Position requirements include a bachelor's degree from an accredited college or university, one-year professional experience using QuickBooks preferred, knowledge of Blackbaud RENXT preferred. Requires excellent communication, organization skills, and attention to detail. Proficiency with Microsoft applications, database management, and spreadsheet software, with ability to construct reports. Prefer professional experience in a nonprofit or voluntary bar association setting. Ability to work with a diverse group of volunteers, staff, and vendors in a timely and professional manner. Experience managing client / customer relationships.