Payroll Specialist

Overview

Purpose

Prepares and maintains payroll, personnel and financial records and reports and assists with the implementation of compensation and benefit administration.

Responsibilities

• Payroll Processing : Ensure complete and accurate payroll processing on a bi-weekly basis. This requires consistent interaction with park managers to ensure timecard accuracy.
• Enters payroll data into the Franklin County payroll system (MUNIS).
• Obtains approval for each bi-weekly payroll and is responsible for determining the exact amount to transfer to our Franklin County payroll account for each bi-weekly payroll.
• Enters and posts the final payroll from MUNIS reports into financial management system BS&A Software.
• Responds to employee payroll questions.
• Employee Data Management : Implements employee salary increases or adjustments.
• Maintains Park District payroll records.
• Maintains personnel records for change of address, W-4 forms, local and / or school district income taxes.
• Prepares and maintains employment and separation from employment data.
• Completes employment verification telephone inquiries.
• Establishes and maintains new employee payroll records, including interface between onboarding software (NeoGov) and payroll software (MUNIS).
• Tracks various accruals for employees.
• Employee Benefits Administration : Processes employee benefits and maintains related files.
• Tracks employee monthly health care contribution by budget center and posts that information into BS&A Software.
• Assists employees with benefit enrollment, claims, benefit changes and questions.
• Monitors annual leave balances.
• Assists with Workers\' Compensation and Unemployment Compensation claims and maintains related records.
• Coding and tracking of various types of leave (FMLA, Jury Duty, Military, Funeral, etc.).
• Accounts Receivable Duties : Prepares deposit tickets and deposits all checks received into the District bank account.
• Determines correct general ledger coding and posts receipts into BS&A Software.
• Tracks and posts monthly golf course and reservation revenue into BS&A Software.
• Maintains cash journal tracking.
• Maintains petty cash fund reporting.
• Financial Reporting and Other Duties : Prepares And Maintains Reports Related To Compensation And Benefits.
• Assists in the preparation of annual salary and benefits budget.
• Prepares monthly payroll reports and other reports as requested.
• Performs special projects and related duties as required or assigned.
• Serves as backup personnel for accounts payable staff.
• Assists with annual audit processes by generating and providing all payroll related schedules.
• Ensures confidentiality of records, including maintenance of locked files and safe.
• All other duties as assigned.

Qualifications

Physical Demands & Work Environment

Physical Demands : Regularly sit for prolonged periods, walk / move, talk and hear. Use hands to key data, use calculator, computer and typewriter, file paperwork, etc. Work Environment : Office setting.

Other Information

Knowledge of city, state and federal employment laws, workers\' compensation, unemployment, etc., and experience with computerized human resources and accounts payable systems. Ability to answer routine telephone inquiries from the public and employee questions regarding benefits, claims, earned time, etc. Ability to work with minimal supervision and prioritize effectively. Knowledge of departmental policies and procedures. Maintains effective working relationships with coworkers, other professionals, the general public and public officials. Takes an inquisitive interest in the park district, its history, rules and regulations, and current events to best serve the public and their inquiries.

Supervision

Received : Finance Director

Given : None

FLSA Status

Non-Exempt under the Fair Labor Standards Act; entitled to overtime compensation.

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