Executive Administrative Assistant

Job Description

Job Description

Join our mission of service and excellence!

Greencroft Communities is seeking a detail-oriented and proactive Executive Administrative Assistant to provide high-level support to our President & CEO, VP of Operations / CFO, and the Executive Office. In this key role, you’ll also oversee our administrative services team and help ensure smooth communication and coordination across departments and Boards.

Why You’ll Love Working Here

At Greencroft Communities, you’ll be part of a mission-driven organization that values people—our residents, our team, and our community. We offer a supportive, collaborative environment where your contributions make a real difference every day.

What You’ll Do

Provide direct administrative support to the President & CEO and VP of Operations / CFO.

Coordinate meetings and communications for Greencroft Communities and affiliate Boards, including agendas, minutes, and follow-up materials.

Communicate with Board members as directed and ensure they receive timely information and support.

Prepare and distribute monthly resident letters, Board Briefings, and other organizational updates.

Manage and coordinate volunteers for the Communities office, including front desk reception.

What We’re Looking For

Bachelor’s degree or equivalent experience preferred.

3–5 years of executive-level administrative experience required.

Experience working with Boards and Board Committees is essential.

Proficiency in Microsoft 365 and Adobe Pro, with strong computer and phone skills.

Excellent communication, organizational, and customer service skills.

A professional who values teamwork, integrity, and compassionate service.

Benefits include :

Medical, Dental, and Vision coverage

Voluntary Life Insurance

403(b) with employer match

Generous PTO program

Additional voluntary benefits available

If you’re passionate about supporting leaders and making a positive impact through meaningful work, we’d love to hear from you.

Questions? Contact our HR Recruiter at (574) 537-4029 .